Job Purpose

This position is responsible for the implementation of strategies, policies and manuals in the University’s Supply Chain Management function in accordance with the Public Procurement and Asset Disposal Act (PPADA), 2015 and Public Procurement and Asset Disposal Regulations (PPADR), 2020.

Responsibilities

• Coordinating development and implementation of policies, procedures, systems, structures and frameworks for all procurement related activities to deliver best practice procurement and contract management solutions to the University;
• Overseeing adherence to contractual agreements, recommending amendments and advising vendors and requisitioners on contractual rights and obligation as well as coordinating all phases of negotiation of disputes arising from contacts;
• Supervising/overseeing preparation and distribution of invitations to tender and managing/ conducting all aspects of the tender exercise;
• Establishing and maintaining work program and time frames for processing requests in accordance with the procurement manual;
• Providing expert, authoritative advice to key University stakeholders on all aspects of procurement strategy and practice to inform business planning and action, encourage innovative approaches and enhancing value through improved procurement efficiency and outcomes;
• Consolidating the annual procurement plan for the University based on departmental procurement estimates so as to offer input in development of the University’s budget;
• Overseeing the development and implementation of internal procurement policies for use in directing procurement activities in the University;
• Participating and overseeing the development of long term and short- term sourcing strategies for the University to enable attraction and retention of reliable suppliers;
• Establishing and leading University wide procurement governance and risk management framework to monitor, manage and drive procurement performance, ensuring compliance with relevant laws and policies, and managing risks related to procurement;
• Preparing, implementing and reviewing of the department’s strategic plan and annual work plan;
• Conducting annual appraisal of members of staff in the department;
• Preparing the department’s annual budget and procurement plan; and
• Any other duties as assigned from time to time by the Deputy Vice Chancellor (Administration and Finance).