Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national universities. On 23rd August 2007, Kilifi Institute of Agriculture was upgraded to a Constituent College of Kenyatta University, and in March 2013, it was given a charter as a full- fledged University. It is strategically placed in the heart of the Coastal region of Kenya in Kilifi Town, right on the Mombasa-Malindi Highway; and is equipped with facilities to offer quality training in Tropical Agriculture, Tropical Medicine, Marine Sciences and Education. So whether you’re finishing high school, beginning university for the first time, or pursuing graduate studies, you’ll find a wide range of options at Pwani University. Our University has more than five schools which all together offer a diversity of degree programmes in the Arts, Humanities, Sciences, Health and Education. The University has engaged highly qualified staff members.

REF: PU/ADV/04/09/2023

This is a senior position in the University for this cadre. The appointee shall be expected to provide leadership to members in lower grades and support Registrars.

REQUIREMENTS

Academic Qualification : The candidate must have a Masters degree or its equivalent in any academic field

Experience

The interested candidates must have at least twenty (20) years of continuous university service or equivalent; three (3) of which must have served as Senior Assistant Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines
In addition the candidate should have experience in the following;

•  Budgeting and procurement planning
•  Financial Management
•  Formulation of institutional policies, procedures and regulations
•  Planning and execution of projects

Key Responsibilities

The Officer will perform the following duties and responsibilities

•  Coordinate Senate activities, organize and implement e-attendance register, initiate the distribution of agendas on the net.
•  Member of the Senate committee on the preparation of draft university statutes.
•  Set up and oversee the functioning of the various senate committees.
•  Align the examinations department with the strategic plan.
•  Custodian of Certificates, Examination Results, Transcripts, Examination Papers etc.
•  Examinations matters, setting of examinations, moderation, printing of examinations/the administration of examination, external examining in liaison with external examiners, examination time table etc.
•  Liaise with the concerned persons to install automated security system e.g. biometric/card readers and access control security cameras etc. in examination offices and all large examinations rooms during the examinations.
•  Transcripts and Document Validation
•  Perform any other duties as may be assigned by the Deputy Vice Chancellor (Academic and Students Affairs) from time to time.

Skills

Applicants should possess the following:-

•  Analytical skills
•  Collaboration and Networking skills
•  Communication skills
•  Computer proficiency
•  Interpersonal skills
•  Leadership skills
•  Managerial skills
•  Organisational skills
•  Report writing skills
•  Resource mobilization skills
•  Team building and team work skills

In addition, candidates should show evidence of active involvement in International/Continental/Regional /National/ Local/Community activities

Terms and conditions of service

The appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenya Labour laws.