The Development Associate, Institutional Funding reports to the Senior Director of Institutional Funding and works closely with all members of the Institutional Funding Unit. The Associate provides day-to-day support while also managing grants processing, information storage, scheduling support, and other administration work as needed.

This position will be based in Nairobi in a hybrid model of three days working in-office, 2 days working from home.

Primary Responsibilities:

• Work closely with the managers of the Institutional Funding Unit to support the opportunity generation and proposal process, including preparing required documentation for a proposal and setting up internal processes/sites for the proposal process and keeping the team on track of deadlines.
• Administrate all grant processing for the Institutional Funding Unit, including working closely with Finance/Accounting and Development operations to ensure grants are tracked in the donor database and Sharepoint, and facilitating contract negotiation and signature.
• Provide administration support across the Institutional Funding team, including helping with scheduling, meeting agenda and notes, logistics support, and other administrative duties as needed.
• Draft briefing notes (in advance of planned meetings), correspondence, and other documents to support institutional funding managers donor relations activities
• Help to manage the donor database including but not limited to logging updates and tracking activities and deadlines
• With the Senior Director, Institutional Partnerships, support the maintenance of the global funding pipeline
• Maintain records of the Center’s relationships and engagement with the global funding audience, including bi-lateral and multi-lateral agencies as well as other defined strategic allies, in Raiser’s Edge and SharePoint.
• Participates in Proposal Development by providing researched content, creating, and drafting proposal guidelines and attachments or as is guided by superior.
• Provide other administrative support to the Institutional Funding Unit
• Any other relevant duties as assigned.

Qualifications: 

• Bachelor’s degree required
• 2 years of relevant professional experience;
• Ability to see and understand the big picture and translate into strategic processes;
• Demonstrated excellent writing and verbal communications skills;
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and familiarity with Raiser’s Edge preferred;
• High level of discretion and sensitivity to donor confidentiality issues;
• Ability to work both independently and as part of a team, with capacity to receive and accept constructive feedback, take initiative and be pro-active, and demonstrate solid problem-solving skills;
• English language fluency required; additional languages, especially Spanish, a plus; and
• Strong commitment to the Center’s mission, purpose, and values.