Reports To: Provost of Seminary

Position Type: Executive Member of Provost’s Cabinet

Employment Term: 5 years contract, subject to the initial 6 months of probation

Job Summary

• The Director of Enrolment Management and Financial Aid oversees recruitment, admission, examinations, timetabling and financial aid services in the seminary. This role ensures a holistic student experience from the initial inquiry stage through graduation. The Director is responsible for creating a supportive and engaging student environment while managing financial aid programs and guiding students throughout their enrolment process.

Roles and Responsibilities

• Develop and implement strategic recruitment plans to attract a diverse and well-qualified student body.
• Coordinate recruitment activities such as campus visits, virtual information sessions, and outreach to prospective students.
• Oversee the admissions process, reviewing applications, conducting interviews, and making admissions decisions in collaboration with the Dean and faculty.
• Maintain accurate records of prospective and current students using admissions management software, ensuring smooth communication and tracking of applications.
• Manage the seminary’s financial aid programs, including scholarships, grants, and loans, ensuring alignment with institutional resources.
• Advise students and families on available financial aid options, guiding them through the application process and ensuring timely distribution of funds.
• Work closely with the finance office to develop and maintain the financial aid budget, making award decisions based on need, merit, and funding availability.
• Partner with external stakeholders, including donors and churches, to increase scholarship opportunities and funding support for students.
• Provide personalized support to students navigating academic challenges, financial difficulties, or personal hardships.
• Develop and implement student retention initiatives such as academic counselling, mentoring programs, and financial literacy workshops.
• Regularly analyze data and reports related to admissions, financial aid, and retention to make informed decisions about institutional improvements.
• Manage the entire staff of the admissions and student records, together with those dealing with examinations and timetabling.
• Coordinate and administer all student records, new semester registrations and all matriculation functions.
• Organize students’graduation, transcripts evaluations, and certifications to provide maximum service to students while ensuring efficient and effective workflow.
• Liaise with the heads of each academic department through the Dean and assist in the development of academic course requirements and establish and implement guidelines for meeting them.
• Ensure that all coursework, credit requirements and fiscal responsibilities have been met by students preparing to graduate.
• Supervise the coordination, evaluation and certification of all graduation applications, while overseeing the complete graduation process to include all elements of the rehearsal and ceremony.
• Provide leadership and develop appropriate recommendations regarding technological improvements to the University’s admission and record keeping and information management systems for greater efficiency.
• Responsible for verifying the students’ credentials to their potential employers.
• Issue official exam timetables and exam cards to students registered for courses for the semester.
• Handle the resolution of student disputes as they relate to records and registration.
• Teach assigned courses.
• Perform any other duties as assigned from time to time by the provost for the realization of the Seminary vision and mission.

Qualifications and Experience

• A master’s degree in educational administration, student affairs, or a related field.
• A bachelor’s degree in business administration with majors in finance, economics, accounting, human relations, or marketing.
• A certificate or diploma in theology is an added advantage.
• Familiarity with theological education and ministry leadership is highly preferred.
• Minimum of 5–7 years of experience in admissions, student management, financial aid, or related roles in higher education, preferably within a seminary or Christian higher education setting.
• Demonstrated experience in overseeing student services and retention initiatives.
• Strong leadership, organizational, and management skills with the ability to oversee multiple functions.
• Excellent interpersonal, counselling, and communication skills.
• Proficiency in admissions and student affairs management software, including CRM systems.
• Ability to analyze data and develop evidence-based strategies for improvement.
• Knowledge of student development theory, financial aid processes, and legal regulations related to higher education.
• A deep commitment to Christian faith and values, with a passion for mentoring and supporting students in their spiritual and academic journeys.
• Integrity, discretion, and the ability to handle sensitive student issues confidentially.