12 May 2021

Director, Supply Chain Management at The Office of the Auditor-General (OAG)

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Job Description

Originally the Office was referred to as the Exchequer & Audit Department which with time changed to the Office of the Controller and Auditor-General. During this period, the Office derived its mandate from the Exchequer and Audit Act Cap 412 which provided for the audit of the Central Government by the Controller and Auditor General. Later the Act was amended to provide for audit of Local Authorities and State Corporations. The public Audit Act 2003 which became effective on 9 January, 2004 established a more independent Office of the Controller and Auditor General and renamed it KENYA NATIONAL AUDIT OFFICE (KENAO)

Purpose of the job:

Reporting to the Deputy Auditor – General (Corporate Services), the Director – Supply Chain Management will be responsible for providing leadership in the overall management of Supply Chain Management functions in accordance with the Constitution of Kenya, 2010, Public Procurement and Asset Disposal Act (PPADA), 2015, the Public Procurement and Asset Disposal Regulations 2020, related circulars and any other guidelines as may be applicable from time to time towards the advancement of OAG’s mandate.

Duties and Responsibilities

  • Formulate, review, interpret and ensure implementation of procurement policies, strategies, procedures and manuals which safeguard integrity of the procurement processes of the Office;
  • Advise the Auditor-General on all procurement and asset disposal matters to ensure compliance by the Office;
  • Manage and monitor contracts, vendor performance and service level agreements within the Office;
  • Co-ordinate internal monitoring and evaluation of the Supply Chain Management function;
  • Oversee preparation, publishing and distribution of procurement and disposal opportunities including invitations to tender in line with the PPAD Act, 2015;
  • Develop work plans for the Directorate, supervise implementation and evaluate performance to achieve the Office’s strategic plan;
  • Recommend training and development programmes for the Directorate staff based on a competency framework, in line with both OAG’s strategy and individual needs;
  • Ensure timely, efficient and effective procurement of goods, services and works, while adhering to the Procurement policy and regulations;
  • Review the developed clarifications to bidders, addendums and any amendments to tender documents;
  • Recommend and propose members to be appointed in the evaluation, negotiation, disposal, opening and Inspection and Acceptance Committees to the Accounting Officer in all procurement proceedings;
  • Provide professional opinion and recommendations on procurement and asset disposal matters;
  • Review monthly reports on contract status, invoice status and stock taking; advice appropriately to ensure minimal distraction of operations of the Office;
  • Oversee the development and administration of a supplier satisfaction survey questionnaire to ensure full implementation of contracts;
  • Approve the Local Purchase Orders, Local Service Orders, Internal Purchase Requisitions and Internal Store Requisition;
  • Oversee periodic and annual stock taking for prudent inventory management;
  • Any other duties assigned from time to time by the Auditor – General.

Requirements for Appointment:

  1. A Bachelor’s degree in any of the following: – Supply Chain Management, Commerce/Business Administration, Procurement and Supplies Management, Business Management, Logistics or its equivalent qualification from a recognized institution;
  2. Diploma or Post graduate qualification in Procurement or Purchasing and Supplies Management from a recognized institution;
  3. A Masters degree in any of the following: – Supply Chain Management, Commerce, Strategic Management, Procurement and Supplies Management, Business Administration, Logistics or its equivalent qualification from a recognized institution will be an added advantage;
  4. Certificate in Strategic Leadership Development Programme (SLDP) or its equivalent from a recognized institution will be an added advantage;
  5. Be a registered member in good standing with the Kenya Institute of Supplies Management;
  6. Must have a valid Practicing license issued by KISM;
  7. Minimum 15 years’ experience five (3) of which should be in a Position of Deputy Director – Supplies Chain Management or equivalent position preferably in the Public sector.


Method of Application

All applications must be emailed to the email address indicated for each position. No physical applications will be received.

[email protected]

  1. Applicants must attach the following documents:
Application Form

  1. Application Form clearly indicating the post applied for, full name of the applicant, National ID Card No, Telephone Number and email address.
  2. Academic and professional certificates
  3. Other relevant testimonials
  4. Clearance certificates from the following bodies:
    1. Directorate of Criminal Investigations
    2. Credit Reference Bureau
    3. Kenya Revenue Authority
    4. Ethics and Anti-Corruption Commission
    5. Higher Education Loans Board where applicable
NOTE:
It is a criminal offence to provide false information and documents in the job applications. The Office shall take appropriate action on any applicant who shall be found to have presented false information and/ or documents.

The Office of the Auditor-General is an equal opportunity employer and seeks to have diversity in the workforce in line with the Constitution. Only shortlisted and successful candidates will be contacted. Canvassing of any form will lead to automatic disqualification

Closing Date : 25th May, 2021





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