Kenya Medical Supplies Authority (KEMSA) is a state corporation under the Ministry of Health established under the KEMSA Act 2013 whose mandate is: Procure, warehouse and distribute drugs and medical supplies for prescribed public health programs, the national strategic stock reserve, prescribed essential health packages and national referral hospitals Establish a network of storage, packaging and distribution facilities for the provision of drugs and medical supplies to health institutions.

(REF. KEMSA/HRA/DO/HR/8/2024)

PURPOSE STATEMENT

Reporting to the Distribution Manager, the Distribution Officer will support the department in ensuring 100% distribution reach to health facilities through appropriate co-ordination of distribution strategies.

PRINCIPAL ACCOUNTABILITIES

The jobholder will have the following principal accountabilities:

• Support and oversee the preparation of distribution plans for medical commodities.
• Prepare and submit program reports on timely basis
• Co-ordinate quarterly Third-Party Logistics Providers performance review meetings and prepare subsequent reports.
• Co-ordinate data capture in Warehouse Management Program (WMS) and Enterprise Resource Planning (ERP)
• Handling of complaints from transporters and other stakeholders.
• Co-ordinate distribution plans.
• Oversee staging of loads
• Facilitate submission of the Departmental Performance contract metrics and reports.
• Handling of complaints and giving feedback to customers.
• Supervision, performance review and training of staff
• Budget preparation
• Verification and processing of accountable documents in the Department.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE:

The requisite qualifications for this position will be as follows:

• Bachelor’s Degree in Supply Chain Management or related studies from recognized institutions.
• Diploma in Supply Chain Management.
• Hands-on experience in supply chain management.
• Proficiency in MS Office Suite applications (MS-Word, Excel, PowerPoint.
• Knowledge of fleet management and physical distribution is an added advantage.
• Five (5) years working experience in a busy environment, preferably in a supply chain set-up.