Context:

Under the overall supervision of the Supply Chain Officer and direct supervision of the Senior Procurement and Logistics Assistant; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for driving the IOM vehicles.

Core Functions / Responsibilities:

• Drive assigned IOM office vehicle(s).
• Manage the day-to-day maintenance of the assigned vehicle(s) to ensure roadworthiness of the vehicles. This includes daily check of tires, brakes, engine oil, fan belt, etc.
• Arrange for minor repairs and ensures that the vehicles are kept clean.
• Ensure that the vehicles undertake regular service intervals.
• Keep records of spare parts for vehicle(s) and conduct monthly inventory of the spare parts.
• Find the most direct and safe route over the best available roads to the destination.
• Ensure that the IOM vehicle(s) is used only for official/authorized business, as advised by the supervisor.
• Make sure that the daily log sheet is prepared, and a monthly report is prepared summarizing statistics linked to mileage, fuel consumption, etc. for the vehicle.
• Keep a high degree of confidentiality and discreteness in discussions, which involves IOM and its officials. Take proper actions to reduce potential security threats to IOM officials and/or property within the immediate vicinity of the vehicle and along transport routes.
• Meet official personnel at the airport(s) and facilitate immigration and customs formalities as required.
• Collect and deliver mail, documents, pouches, and other communications/items from and to the country office; go to the post office, airport, government agencies, other UN agencies, institutions, project sites, etc., to take and deliver items and communications; keep records as required.
• When needed, assist the country office staff in performing simple clerical duties such as making and answering telephone calls, making photocopies, keeping records, etc.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree/certificate with minimum 2 years of relevant working experience or Bachelor’s Degree from an accredited institution.
• Valid national driver’s licence.

Experience

• Knowledge of driving rules and regulations.
• Experience in driving a variety of makes and models of vehicles
• Skills in minor vehicle repairs.
• Knowledge of radio, email, telephone and other applications.

Skills

• Basic knowledge of vehicle maintenance and repair.
• Good communication and interpersonal skills, including the ability to work in a multicultural team.
• Respect for the IOM’s core values and principles, such as integrity, professionalism, and respect for diversity.
• Ability to follow security protocols and procedures, and to cope with stressful situations.
• Willingness to travel within the country and to remote locations.
• Basic computer skills, such as using email and Microsoft Office and basic report writing skills.
• Familiarity with local roads, routes, and ability to use GPS/ navigation systems effectively.
• Flexibility and adaptability to changing work schedules and priorities.

Languages

• For all applicants, fluency in English and Kiswahili is required (oral and written).
• Knowledge of Somali is an advantage

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 1.

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.