Role overview

Drive official vehicles and provide logistic support by implementing & maintaining all operational & administrative policies, procedures and systems while ensuring high standards of customer VSO & service delivery.

Task Responsibilities

Provide Transport Services:

•  Provide transport service to VSO staff and visitors as instructed during working hours or out of working hoursas required.
•  Transports VSO staff and guests to and from the field as assigned.

Support Services:

•  Meet and assist visitors/staff on arrival and departure as required.
•  Assist in the distribution of mails to and from the Office when assigned.
•  Assist in collecting mails to and from the post office, DHL, etc.
•  Support to maintain stock control database. Support in purchase requests and orders.
•  Undertake and assist in the recording and processing of Invoices, receipts and payments as required and liaising with employees requesting items, finance and administration
• teams as needed.

Vehicle VSO and Safety:

•  Takes responsibility for the safety of the assigned vehicle, tools, and accessories.
•  Ensures that the vehicle is always kept clean and usable.
•  Makes sure that he/she drives with in the speed limits set by VSO and according to traffic regulations.
•  Makes sure to wear seat belt and always ask and make sure that his/her passengers wear seat belt.
•  Ensures validity of his/her driving license.
•  Checks oil, fuel, water, tires, brakes, and other electrical systems before starting to drive the car.
•  Maintain the daily vehicle log by legibly recording in English all trip times, mileage, and destinations

Collaboration responsibilities (key teams/roles this role will be working with)

• Identify him/herself clearly to visitors and provide clear and comprehensive information on the journey / schedule.
• Liaise with colleagues and supervisors to understand and manage expectations.
•  Communicate with supervisor and suppliers to ensure vehicles are safe and maintained appropriately.
•  Follow up on maintenance needs of the vehicle and promptlyreports back to immediate supervisor.
•  Reports accidents timely to his/her supervisor.

Competence required (8 -10 bullets on skills knowledge and experience)
Essential

•  Valid & clean driving license and significant level of driving experience.
•  Familiar with & able to undertake basic 4WD vehicle checks and servicing.
•  Experience of working with different cultures and background and knowledge of the Country’s geography.
•  Working knowledge of basic MS Office applications (Word, Outlook, Excel).
•  Understanding of English and ability to write in English.
•  Demonstrable commitment to delivering excellent administration & logistical service.
•  Ability to think quickly to respond to immediate requests.
•  Ability to work well in team and able to plan own daily work effectively, using self-initiative.
•  Attention to details.
•  Ability to deal with vendor.
•  Flexibility to adapt, positive attitude towards change, and constructive and creative approach to problem solving.
•  Commitment to VSO’s values and sensitivity to equal opportunities particularly regarding HIV&AIDS, disability and gender.
•  Willingness to travel outside of the region for extended periods of time.