The Save the Children Fund, commonly known as Save the Children, was established in the United Kingdom in 1919 to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts. After passing a century, which it celebrated in 2019, it is now a global movement made up of 29 national member organizations which work in 120 countries.

ROLE PURPOSE:

To coordinate effective implementation of education in the refugee and the host Community, inter-camp coordination, and monitoring of activities. The holder will be responsible for effective budget management and utilization as well as quality internal and donor reporting. The education coordinator will be responsible for effective project management, implementation and supporting teachers and other education staff. The position will work across all the three camps and support the digital literacy project, the alternative basic education project and the ECDE project in Dadaab. The role holder will also be tasked to supporting the education consortium members and providing technical guidance.

Contract Duration: 1 year

Reports to: Program Manager

KEY AREAS OF ACCOUNTABILITY: 

PROGRAM DELIVERY

• Performance management and supervision of all Education staff.
• Lead and motivate the education Team to ensure effective project implementation.
• Ensure key problems are brought to the attention of the Program Manager and other relevant senior staff for discussion and review.
• Develop planning documents- Phased budget, detailed implementation plan and procurement plans for the education projects and ensure timely implementation.
• Preparation of monthly education project reports and ensure consistent filing of all education documents.
• Work with MEAL to ensure updated project indicators and target beneficiaries.
• Digitize the record keeping for learners and ensure electronic files of all learners in the education program.
• Ensure that all relevant staff receives appropriate induction and training.
• Make regular support visits to camps.
• Monitoring and evaluation of programme activities:
• Maintain and update the education data base and ensure cross-referral between education and CP sectors.
• Management and supervision of ABE centres and capacity development of teachers.
• Work with project staff to assist in the development of new project proposals and the evaluation and documentation of programme activities.
• Mentor the relevant staff to facilitate the continued development of his project, budget and personnel management capacity.
• Lead in assessments, evaluations and report writing for all education related projects.
• Act as the consortium focal person with support from the PM.
• Update project tools in line with SCI project management platforms (PRIME).

Monitoring , Evaluation and Reporting

• Work with the Monitoring, Evaluation, Accountability and Learning (MEAL) team for monitoring and evaluation of programme activities including taking corrective action where necessary.
• Ensure IPTT and indicator progress are updated on a monthly basis
• Document programme learning and ensuring it contributes to organizational advocacy.
• Maintain an up to date information pack of various aspects affecting the beneficiaries in liaison with the other program teams and do analysis of the reports.
• Ensure timely implementation of budgeted activities in addition to budget tracking and control and ensure clarity of reports on the various advocacy aspects in the camps.
• Develop and track quality project indicators and MEAL framework for education projects with support from the MEAL officer.

Partnerships and coordination.

• Ensure close coordination of outreach activities with other agencies in the three camps to ensure complementarity and synergy.
• Compilation of the consortium members reports and data.
• Supporting the consortium partners- providing technical support and monitoring guidance.
• Build partnerships to enhance community participation, ownership and sustainability of programmes.
• Collaborate and coordinate with other child protection agencies, governmental institutions, host community partners and community level structures in order to promote community ownership and sustainability of education initiatives.
• Represent Save the Children and the in interagency working groups and camp coordination meetings and build from the strategies developed through the education Working Group.
• Represent the education programme and advocate with community, partners as well as other external visitors. Liaise closely with other actors in the child protection sector on issues related to vulnerable children. Ensure that consideration is given to their particular needs within general child protection strategies.
• Where necessary, represent the Program Manager and Coordinators in meetings, both internal and external and engage with the Host Community partner.

Grants Management and Accountability.

• Coordinate with finance and awards team to ensure effective budget monitoring for the project in line with donor requirements and contractual obligations, including Grant opening, mid-term and closing meetings.
• Coordinate the timely implementation of all grants and ensure sound and accurate expenditure.
• Proposal development – continuously analyse needs and develops concept notes, outlining clear areas of sensitization and awareness raising.
• Oversee project activities budget expenditures and ensure they are allowable and allocable according to SCI and donor regulations; review monthly Budget vs. Actual and expenditure sheets and collaborate with the finance department to ensure accurate expenditures and reporting.
• Ensure timely production of activity/events reports as well as monthly reports as per the agreed timelines.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

EXPERIENCE AND SKILLS

Essential

• At least Degree social work/social sciences, education, developments studies or equivalent.
• At least four (4) years relevant experience in education with experience in coordination and sector integration.
• Experience in ECHO funded projects is a plus.
• Substantial management experience, preferably in emergency programmes.
• Demonstrable competence in proposal and report writing
• Experience of financial planning and expenditure monitoring
• Experience of community participation, ownership and empowerment
• Competent in using email and computer packages such as Word and Excel
• Commitment to Save the Children’s child safeguarding Policy
• Has high-level communication skills’, including engaging and informative formal public speaking.
• Fluent in English and Kiswahili (both spoken and written).
• Able to work effectively in a multi-cultural environment.
• Sets high standards for quality and consistently achieves project goals.
• Maintains and extends an effective network of individuals within the organisation and with government and development partners
• Negotiates effectively by exploring a range of possibilities.
• Demonstrates and shares detailed technical knowledge and expertise.
• Understanding of Save the Children’s vision and mission and a commitment to its objectives and values
• Proven ability to work as a team.