Job Purpose.

Reporting to the Managing Director administratively and the Board of Directors functionally, the Company Secretary and General Manager Legal Services shall be responsible for providing legal advisory services to the management and enterprise secretarial services to the Board of Directors. As enterprise secretary, he/she will be accountable to the Board for the provision of legal advice, litigation management, regulatory compliance, contract preparation, property and insurance management, and the implementation of overall corporate governance practices.

Key Responsibilities.

In addition to the above, the Company Secretary and General Manager, legal Services, will functionally work under the direct supervision of the Board and administratively report to the Managing Director and will be responsible for the following:

• To ensure the Enterprise complies with constitutional, regulatory and all relevant laws in force through the provision of legal advisory services;
• To provide guidance to Board and their duties and responsibilities on matters of Governance;
• To offer enterprise secretarial services to the Board which include coordinating and scheduling of board meetings, preparation of board papers, documenting and ensuring the safe custody of the minutes, board members induction and training, preparation of board work plans, board evaluation, governance audit and the implementation of the enterprise’s code of conduct and ethics;
• To act as a primary counsel to the Board of Management and provide legal advice for all aspects of the enterprise’s business;
• To coordinate litigation management and appointment of external lawyers;
• To coordinate and ensure representation of the Enterprise in courts or judicial authorities;
• To oversee the preparation, review and execution of contracts and other legal agreements between the enterprise and external entities;
• To ensure safe custody of the Enterprise Seal, Enterprise’s legal instruments, legal documents, title documents, intellectual property records and all other Corporation’s properties/assets;
• To participate in the development of enterprise policies, procedures and guidelines and ensure compliance of the same;
• To ensure that contractual risks are efficiently managed;
• To draft and review Leases, Contracts, Licensing Frameworks, Service Level Agreements, Memorandum of Understanding, leases and other legal documents to ensure compliance to statutory requirements and the Organization’s policies;
• To liaise with the Attorney General, law enforcement agencies and other stakeholders on all legal matters;
• To conduct legal due diligence on all prospective lessees, licensees, partners and other third parties with whom the enterprise is to enter into a legal relationship with;
• To establish and manage the intellectual property register and facilitate legal compliance audits; and
• To advise the Enterprise on alternative dispute resolution measures.

Person Specifications.

• The successful candidate must have the following minimum qualifications:
• A Master’s degree in Law from a recognized institution;
• A Bachelor’s degree in Law from a recognized institution;
• Postgraduate Diploma in Law from Kenya School of Law;
• Be a member of the Law Society of Kenya (LSK);
• Be an Advocate of the High Court of Kenya with a valid Practicing Certificate;
• Be a registered Certified Public Secretary (CPS-K);
• Be a member of the Institute of the Certified Public Secretaries of Kenya (ICPSK);
• Possess a certificate in a leadership course lasting not less than four (4) weeks from a recognized institution;
• Possess a certificate in Corporate Governance from a recognized institution; and
• A minimum of fifteen (15) years relevant work experience, five (5) years of which must have been at Senior Management in a comparable public or private sector institution.

Integrity compliance requirements.

• Successful candidates will be expected to comply with Chapter six of Constitution of Kenya,

2010 by presenting valid clearance certificates or proof of having initiated Certification of the following:

• Certificate of good conduct from the Directorate of Criminal Investigations (DCI);
• Certificate from Higher Education Loans Board (HELB);
• Tax compliance certificate from Kenya Revenue Authority (KRA);
• Clearance from the Ethics and Anti-Corruption Commission (EACC); and
• Report from the approved Credit Reference Bureau (CRB).