Our client, an events planning, organizing, and management company in Lavington, Nairobi, is seeking an Events Associate to plan, coordinate, and execute various events.

Requirements

• Bachelor’s degree in event management, hospitality, marketing, or a related field.
• A minimum of 2 years in event planning, coordination, or a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to work under pressure and meet tight deadlines.
• Creative problem-solving skills and attention to detail

Responsibilities

Event Planning and Coordination:

• Assist in the development and implementation of event plans and timelines.
• Coordinate with clients to understand their event needs and objectives.
• Source and negotiate with vendors and suppliers to ensure high-quality service and cost efficiency.
• Manage event logistics, including venue setup, catering, transportation, and audio-visual requirements.

Event Execution:

• Oversee the setup, execution, and breakdown of events.
• Ensure all event aspects are running smoothly and address any issues that arise promptly.
• Coordinate with on-site staff and volunteers to ensure seamless event operations.
• Monitor event activities to ensure compliance with applicable regulations and laws.

Client and Stakeholder Management:

• Build and maintain strong relationships with clients, ensuring their needs and expectations are met.
• Provide regular updates and reports to clients and internal teams.
• Collect and analyze client feedback to improve future events.

Budget Management:

• Develop and manage event budgets, ensuring all Expenses are tracked and reported.
• Identify cost-saving opportunities without compromising on quality.
• Prepare financial reports and post-event evaluations.

Marketing and Promotion:

• Assist in the creation of marketing materials and promotional strategies for events.
• Coordinate with the marketing team to ensure event promotion aligns with company branding and messaging.
• Utilize social media and other channels to promote events and increase attendance.

Administrative Support:

• Maintain event documentation and records.
• Assist with the preparation of contracts. invoices, and other event-related paperwork.
• Perform other administrative duties as assigned.