Role Objective

A creative and detail-oriented Events Planner is needed by one of clients in Nairobi.

They will be in charge in the end-to-end Events Management to satisfy both the corporate and individual clients. They should be up to date with the latest trends and industry standards.

Core Duties and Responsibilities

• Conceptualizing and implementing event concepts and themes.
• Preparing event budgets, quotations and processing invoices.
• Coordinating all logistical elements of the event.
• Managing set-up, tear-down, and clean-up operations.
• Anticipating attendee needs and making preparations against potential risks.
• Developing post-event reports on the effectiveness of each event.
• Coordinated and executed a range of events, including corporate meetings, weddings, conferences, and special occasions.
• Liaised with clients to understand their event objectives, preferences, and budget
• Sourced and negotiated with vendors, such as caterers, venues, entertainers, and decorators.
• Created detailed event proposals and timelines to ensure all elements are aligned with client expectations.
• Managed event budgets, ensuring cost-effectiveness and client satisfaction.
• Preparation of timely reports.
• Engaging in all events promotional and marketing efforts.
• Seeking sponsorships as needed whilst also developing different ideas to bring revenue.
• Managing end to end events aspects.
• Addressed and resolved any event-related issues or emergencies promptly.
• Conducted post-event evaluations to assess the success of the event and gather feedback for improvement
• Maintaining partnerships with vendors and overseeing the set-up, execution and closure of events.
• Managing and budgeting for funds allocated efficiently and effectively.
• Reviewing quotation and approving payments
• Identifying clients’ requirements and expectations for each event.
• Any other duties as assigned.

Job Specifications and Qualifications

• Bachelors Degree in Hospitality, Communication, or related field.
• At least 4 years relevant experience.
• Certifications in event planning or related fields is an added advantage.

Key Competencies

• Highly creative and great at concept planning.
• Admirable organizational and multitasking abilities.
• Expert time management skills.
• Impeccable attention to detail.
• Problem Solving skills
• Financial savvy, with the ability to adhere to plan budgets.
• Strong communication and interpersonal skills.
• Ability to work under pressure.
• Impressive customer service skills.
• Leadership and teamwork abilities.