Job Description

Main responsibilities:

The Execution Assistant – Oilseeds must have a good understanding of different aspects of execution for the Palm Oil. Main tasks include:

Contract Administration:

• Well understands commercial contracts assigned as well as FOSFA/GAFTA, ICC Rules vessel charter parties, contractual obligations, etc.
• Fully understands the services to contract whilst executing contracts such as surveyors, fumigators, shipping and clearing agents and third-party warehouse keepers.

Manage the Shipping Instruction Process Ensuring Documents Meet Contractual Obligations:

• Provides shipping documentary instruction to sellers and ensures that they match LDC’s contractual obligations
• Manages the nomination and cargo appropriation process from shippers to buyers ensuring full compliance with contractual deadlines.
• Appoints third parties (superintendents, shipping agents, clearing agents) to monitor loading/discharging/clearing operations as needed
• Ensure smooth and cost competitive operation during discharging of cargo
• Proactively manages the operations to ensure issues are dealt with and resolved in a timely manner

Maintain the front system updated:

• Maintains timely and accurate updates to the front system
• Maintains accurate filing documentation (soft and/or hard copies) to ensure supporting documentation is available

Manage the Payment Cycle:

• Prepares/checks documentary credits and present documents to the bank in compliance with contract terms as well as UCP & ISPB rules
• Follows up on accounts receivable with Accounting Department to ensure LDC is fully paid.
• Reviews and books incoming intercompany and vendor invoices for payment.
• Elevate issues to trader or execution manager where discrepancies are identified.

Laytime:

• Calculation of laytime to ensure timely settlement of files

Other:

• Follows up on cargo insurance
• Ensured applicable import/discharge formalities are processed on time e.g. Import Declaration Forms, Import Permits, Notices of Intention etc.
• Ensures complete customer and country documentation requirements are properly documented & filed
• Contributes to projects as and when assigned
• Provides technical expertise
• Continuously strives to improve the current way of working

Qualifications

Education

• Bachelor’s degrees (International Business, Supply Chain, Logistics or Business Administration or related area)

Experience

• 2-4 years’ experience at least in a similar function

Knowledge /Technical & Functional skills

• First experience in international trades (preferably in the agricultural industry) with exposure to international contract terms (GAFTA , FOSFA/PORAM ETC) preferred
• Knowledge of international payment instruments, current banking & trade practices, UCP 600 and Incoterms 2010
• Fluent in spoken and written English

Soft skills

• Effective communication with all stakeholders
• Good aptitude for numbers, analysis and excellent attention to detail
• Highly organized and self-motivated
• Strong team-player
• Ability to work under pressure
• Proactive and eager to learn
• Ability to handle and prioritize multiple tasks
• Open-ness and driven to change