Job Summary

• To provide executive assistant support to the LKL CEO & executive team.

Job Details

• Proactively spots opportunities to add internal and external meetings; interviews, staff meetings, follow up
• Assists with scheduling for complex projects as requested by the Executive Team and/or project teams
• Acts as gate-keeper, managing their time and workload to enable them to carry out their role and deliver their goals
• Manages and maintains calendars; take a proactive forward planning approach to diary management
• Keeps ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner
• Builds strong relationships across the organisation with internal and external stakeholders
• Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate
• Coordinates all travel arrangements; this includes but is not limited to itineraries, flight check-in, transportation to and from airport, etc.
• Drafts sensitive correspondence and documents for and on behalf of the Executive Team.
• Participates in preparation for key meetings, preparing papers and taking minutes and following up actions as required
• Manages and drives multiple projects and priorities at once, including off-sites and large scale events
• Process expenses and card returns
• Work as part of the Executive Assistance function; collaborating with EA’s across the organisation to share best practice

Requirements

• Bachelor’s degree in any field
• At least 7 years’ supporting C-level executives.
• Previous EA experience is essential
• Experience in Financial Services sector
• Prior experience supporting a C-Suite executive or senior leader
• Knowledge of office management systems and procedures
• Knowledge of CRM systems (Microsoft Dynamics), a plus
• Proficient using MS Office (Outlook, Word, Excel, & PowerPoint)
• Strong attention to detail, highly motivated
• Able to exercise good judgement in a variety of situations
• Problem solving – able to work with other teams and staff members effectively to reach a viable solution and goal
• Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
• Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
• Ability to maintain and respect confidentiality
• Ability to think strategically and contribute to development of departmental model
• Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
• Ability to undertake projects and produce quality and timely results
• Ability to juggle several tasks at once, to prioritize and manage own time