Responsibilities

Key Responsibilities

• Planning, scheduling, and supervising maintenance and repair activities for the hospital buildings, electrical systems, plumbing, and other related equipment.
• Liaising with the lead Biomedical Engineer to ensure proper planning, scheduling, and supervising maintenance and repair activities for the hospital medical equipment including motor vehicles.
• Ensuring a full and accurate asset register, in liaison with Finance and Operations
• Divisions for a complete inventory of all medical and non-medical tangible and intangible, fixed and movable assets; plant, equipment, apparatus electronic and digital assets.
• Conducting routine inspections to identify and address maintenance needs promptly.
• Coordinating and overseeing contractors and service providers for specialized repairs and projects.
• Implementing and enforcing safety protocols, emergency procedures, and fire regulations.
• Planning and optimizing the use of available space within the hospital branches.
• Coordinating office layouts, furniture arrangements, and relocations as needed.
• Supervising and leading a team of drivers, maintenance and support staff across hospital branches.
• Ensuring hospital vehicles are timely serviced, up-to-date motor vehicle insurance covers and repairs are done as per schedule.
• Maintaining logs for all hospital motor vehicles and proper utilization and accurate
• entries and archiving of these data.
• Ensuring timely and accurate fuel accounting and refilling for all hospital managed or
• hospital fueled motor vehicles.
• Ensuring efficient use of shared resources including electricity and water, a continuous availability of these resources for proper hospital functioning, including generator servicing and refueling and maintaining proper and accurate fuel logs.
• Development and adherence to an operating budget for administration works.
• Maintaining a secure and safe environment for clients, visitors and staff.
• Ensuring clean and well-lit hospital and office spaces, functional assets, lease agreements, reports, and receipts.
• Ensuring the hospital is well maintained and repairs done or tools replaced on time for efficient functioning.
• Ensuring functional and adequate safety features and equipment such as fire extinguishers, patient call and panic buttons, first aid kits, fire equipment, and fire escape doors.
• Responsible for securing necessary licenses and renewals for the hospital and staff as required on a timely basis and maintaining a full database of these licenses and certificates.
• Acquiring and maintaining office furnishing, equipment, and supplies.
• Playing a leading role in projects management when necessary.
• Ensuring functional and fully operational post office and mail delivery system across all branches, including ensuring timely renewal of post office license and collection and distribution of mail.

Qualifications

Key Qualifications, Experience, Skills, and Competencies

• Bachelor’s Degree or Diploma in Business Administration, Facilities Management, Building Economics, Project Management or equivalent course
• Minimum 3 years of relevant work experience in a similar role, particularly in a healthcare-related work environment.
• Strong coordination and administrative skills
• Ability to manage and prioritize a high workload and multiple tasks with tight deadlines
• Excellent computer skills
• Report writing skills
• Strong project coordination skills
• Organized and analytical with attention to detail and process-oriented person
• Knowledge of administrative rules and regulations
• Strong financial management skills, with accounting knowledge and qualification as an added advantage.