Purpose of the assignment

The purpose of the assignment is to: a) assist with the coordination and implementation of activities under the 2024 PLEAD II work plan; b) provide administrative support in procurement, workshops, and trainings; and c) contribute to the development of new project proposals and drafting of various project reports.

Responsibilities

Under the overall supervision of the Regional Representative and direct supervision of the Head of the Criminal Justice Programme UNODC ROEA, and within the framework of the UNODC project ‘Strengthening the Administration of Justice and operationalising alternatives to imprisonment in Kenya’ (PLEAD II) the IC will perform the following tasks:

• Support the substantive work of PLEAD II Programme.
• Conduct research on crime prevention and criminal justice issues.
• Assist in the planning of the PLEAD II Programme’s activities, such as meetings, workshops, on-line conferences, and trainings, as well as draft reports and minutes.
• Contribute to the preparation of background documents, presentations, summaries, talking points and speeches.
• Assist in the preparation of budget estimates, expenditure estimates, financial reports, etc.
• Assist and co-ordinate with all project staff on related issues during the preparation of expenditure reports including assisting with the monitoring of expenditures to ensure they remain within authorized levels.
• Assist in ensuring full compliance with UN, and UNODC rules, regulations, financial records, reports, audit requirements, and internal control.
• Support administrative matters relating to the organization of meetings, trainings, and conferences.
• Assist in the preparation of procurement plans for the Crime Prevention and Criminal Justice programme and ensure their timely implementation.
• Assist in proper assets management, monitoring, recording and disposal, in preparing Receipt and Inspection (R & I) reports for submission to relevant procurement units and auditing missions.
• Support procurement activities including in the preparation and review of TORS, communication with potential vendors as well as goods/services delivery logistics.
• Support in shipment and receipt of office and project equipment and household effects, including customs clearance.
• Support arrangements for field missions.
• Support the monitoring of criminal justice sector trends and profiling developments for appraisal of the team for further implementation.
• Support to consultants and Programme Officers in the development of policy documents, through research, administration of surveys and field visits.
• Support of the development of fact sheets, newsletters, reports and other communication materials highlighting PLEAD II and the work of UNODC ROEA.
• Support the PLEAD criminal justice actors in digitization matters.
• Contribute and coordinate social media content to raise visibility of PLEAD II.

Requirements

Qualifications/special skills

• A high school diploma or equivalent is required.
• Minimum of one year of work experience in criminal justice, law or related areas is required.
• Work experience in administrative services in programme support or related areas is required.
• Working experience in an international organization or the United Nations system is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. Knowledge of Swahili is desirable.