Responsibilities

Primary Duties and Responsibilities

• The Fellowship Programme Associate is a member of the organization Fellowship Programme. They will report to the Fellowship Programme Lead (direct Lead) with a dotted line of reporting to the Director of Programmes (DoP).
• The Fellowship Programme Associate’s responsibilities fall into six main areas. These tasks listed are representative, and other duties may also be assigned.

Programme Management

• Support the Director of Programmes and Fellowship Programme Lead in planning yearly Fellowship activities and keeping the programme calendar updated.
• Assist the Fellowship Programme Lead in the recruitment, review and onboarding of candidates for the Fellowship programme.
• Assist the Fellowship Programme Lead and Director of Programmes in managing the relationship between the Fellowship team and Fellows and support with communication between both.
• Work with the Fellowship Programme Lead to prepare information packages for the Fellowship programmes, and send materials to programme participants and external audiences in a timely manner.
• Work alongside the Fellowship Programme Lead to streamline information management for the Fellowship programmes.
• Work with the Fellowship Programme Lead to create Standard Operating Procedures (SOPs) and workflow documents for all Fellowship activities.
• Provide year-round support for all aspects of the administration of the Fellowship, Alumni and Mentorship programmes
• Manage and maintain the Fellows records
• Work with the Fellowship Programme Lead to coordinate work activities, meet deadlines, and provide support where needed

Training & Development

• Assist the Fellowship Programme Lead, Director of Programmes and other external training consultants in the management and delivery of the training & development courses.
• Assist the Fellowship Programme Lead in the planning and execution of online and in-person events for the Fellowship’s training and professional development courses.
• Manage and maintain the opportunities database and report to the Fellowship on this regularly.
• Work with the Fellowship Programme Lead and Director of Programmes (DoP) to identify organisations to partner with for capacity building and training opportunities

Mentorship Programme

• Support in planning yearly mentorship activities and keeping the mentorship programme calendar updated
• Assist in the planning and execution of online and in-person events for the Mentorship programme
• Assist in the recruitment and onboarding of Mentors for the Mentorship programme
• Support in maintaining communication between Fellows and Mentors
• Support the in day-to-day management of the mentorship programme

Grant Management

• Assist the Fellowship Programme Lead in the recruitment, review and onboarding of Fellows Fund applications every cycle.
• Support the Fellowship Programme Lead to manage Fellows Fund grants cycles including preparation of PRFs, collection of receipts, auditing of budgets and review of final reports.

Alumni Programme

• Support in planning yearly activities and keeping the programme calendar updated
• Assist in the planning and execution of online and in-person events for the Alumni programme
• Assist in maintaining communication between the institute and alumni

Monitoring, Evaluation and Learning

• Support the MEL Lead in monitoring and evaluating the progress of the Fellowship
• Programme and its components by disseminating surveys, managing feedback responses and writing progress reports
• Support the MEL Lead in monitoring and evaluating processes by updating programme trackers and contact databases

Qualifications

• A bachelor’s degree in a social science or STEM field is required
• 2-5 years of experience working in a substantially similar professional environment, such as a non-profit, consultancy, or think tank, including direct experience in operations and project management roles
• Strong verbal and written communication skills in English, with Kiswahili or other local language proficiency preferred
• Attention to detail and strong organisational, analytical, and critical thinking skills
• Curious individual with ability to work both independently and collaboratively, and to seek assistance with projects as required
• An interest in continual learning and professional growth
• Commitment to the Institute’s mission and values