Base management

• Ensure adequate information flow within the different departments (program, administration/finance, logistics)
• Oversee and coordinate the general functioning of the base
• Oversee office space allocation for all staff in the MdM Marsabit office
• Support guesthouse management including rooms allocation for new expats and visiting staff

Program coordination

• Coordinate and lead the assessments and the analysis of the general context, problems and needs in Marsabit
• Ensure the implementation of the project according to the assessments results, MdM priorities and strategy
• Ensure data collection and reporting are done as per deadline
• Continuously assess the needs & adjust when necessary
• Contribute to the definition/revision of MdM strategy in Marsabit
• Draw up scenarios and proposals and support the budget creation/revision for future/new activities
• Support the identification of program risks and mitigation measures
• Perform regular field visits to area of implementation

Logistics/Finance/Administration

• Ensure familiarity with donor compliance issues, ensuring all projects implementation
• Ensure appropriate administrative, financial and logistical MdM systems/procedures are in place
• Ensure regular communications are maintained between the different departments and act as a mediator when necessary
• Be responsible for accurate budget control and overall responsibility for financial management at the project site
• Ensure that financial needs are well planned according to activities workplan

Team management and capacity building

• Recruit the staff under your direct or technical management
• Ensure proper induction, capacity building and on the job training to team members
• Develop individual action plans and proceed to regular professional evaluations
• Participate in disciplinary processes
• Define, roll out and supervise the whistleblowing policy and tools

Safety and Security Management

• Ensure team security and safety
• Proactively monitor the political and security situation and update the country security and access
• Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed
• Ensure timely and accurate security / incident reports are sent to the country security and access officer / general coordinator

Representation & Reporting

• Represent MdM to donors, authorities, NGOs and other parties, as necessary
• Participate to the monthly mission’s situation report
• Participate to proposals & reports to donors

Requirements

• Higher education in project management or general field of study (five years post-secondary education)
• Minimum three-year experience in a similar position with an international NGO working in emergency contexts, preferably within the health sector, or previous field experience with MdM in different contexts
• Experience of security management at the field site level
• Analyze the issues and challenges in the region
• Discuss, present arguments, negotiate and convince authorities and partners
• Analyze the context and the consequences of an intervention, assess the risks and constraints, and identify priorities
• Analyze the external risks and threats to the security of teams, report on this
• Manage and follow a budget
• Good Microsoft Office skills (Excel, Word etc.)
• Languages : English is mandatory (oral and written), knowledge of Swahili is an asset
• You embrace the core values and support the proactive philosophy of Médecins du Monde