Job Summary

We are seeking a diligent and detail-oriented Finance Assistant to join our team, focusing on reporting and compliance functions within the finance department. Working under the supervision of the Finance Officer, the Finance Assistant will play a key role in ensuring accurate financial reporting, adherence to regulatory requirements, and compliance with organizational policies. The ideal candidate should have strong analytical skills, experience with financial reporting, and a solid understanding of compliance standards.

Responsibilities:

Financial Reporting:

• Assist in the preparation and submission of financial reports to internal and external stakeholders, including management reports, donor reports, and regulatory filings.
• Ensure timely and accurate reporting of financial data in compliance with organizational policies and procedures.
• Support the finance team in the month-end and year-end financial closing procedures, ensuring all accounts are accurately reconciled and financial statements are prepared in a timely manner.
• Assist in the development and implementation of reporting processes and procedures to improve efficiency and accuracy.

Assist in Maintaining Financial Records and Documentation:

• Ensure the accuracy and completeness of financial records, including income, expenses, and transactions.
• Support finance team in consolidating and arranging of financial documents, making retrieval efficient and audit- ready.

Support the Finance Team in Processing Invoices, Receipts, and Payments:

• Collaborate with team members to handle the timely processing of invoices from vendors and service providers.
• Verify receipts and facilitate the smooth execution of payment disbursements, maintaining a record of transactions.

Data Gathering and Analysis:

• Collaborate with various departments to gather financial data and information for reporting purposes.
• Support the Finance Manager in analyzing financial data and preparing variance analysis reports.

Compliance Monitoring:

• Assist in monitoring compliance with regulatory requirements and internal policies, including but not limited to tax regulations, grant agreements, and funding restrictions.
• Maintain up-to-date knowledge of relevant regulatory requirements and reporting standards.

Audit Coordination:

• Assist in coordinating internal and external audits, including preparing documentation and responding to audit inquiries.
• Conduct regular reviews of financial transactions and records to identify and address any compliance issues or discrepancies.

Process Improvement:

• Assist in the development and implementation of controls and procedures to ensure compliance with financial regulations and organizational policies.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• CPA II or equivalent qualification.
• Previous experience (2-3 years) in finance or accounting, with a focus on reporting and compliance.
• Strong understanding of accounting principles and financial reporting standards.
• Demonstrated ability with quick books and other financial reporting software’s.
• Excellent analytical and problem-solving skills, with the ability to interpret financial data and identify trends.
• Knowledge of regulatory requirements related to NGO financial reporting.
• Strong attention to detail and accuracy in financial reporting and documentation.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Commitment to maintaining confidentiality of financial information.
• Experience working in a non-profit organization or government agency with reporting and compliance requirements.
• Experience with grant management and reporting.