Key Roles & Responsibilities:

VAT Exemption Application Management:

• Collect DA1 forms from sub-awardees and grantees on a weekly basis.
• Review DA1 forms for completeness and accuracy.
• Prepare and submit DA1 forms to USAID weekly.
• Maintain a comprehensive VAT tracker, documenting the status of each application and refund.
• Follow up with USAID on the status of VAT exemption applications and refunds.
• Provide technical guidance and support to sub-awardees and grantees on the VAT exemption process.
• Lead in processing upfront VAT exemption for restricted items

VAT Refund Processing:

• Coordinate with vendors to obtain VAT refunds upon approvals of exemptions.
• Update the VAT tracker with the status of refund claims.

VAT Reporting:

• Prepare regular reports on the status of VAT exemption applications and refunds.
• Provide financial analysis and insights to inform decision-making.
• Assist sub-awardees and grantees in VAT reporting
• Perform VAT reconciliations

Accounts Payables function

• Assist the program accountant in ensuring accuracy of accounting documents and accurate entries in the system
• Assist the accountant in performing end month procedures
• Any other responsibility as assigned by the assigned supervisor

Desired Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, or a related field.
• Strong understanding of Kenyan tax laws, particularly VAT regulations.
• Experience in handling VAT exemption applications and refund claims.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong organizational and time management skills
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.