Job Purpose

To provide administrative and accounting support to the Finance Department, with a primary focus on the Accounts Payable function. The intern will assist in payment processing, supplier documentation, filing, reconciliations, and maintaining accurate financial records while gaining practical experience in finance operations.

Key Responsibilities

Accounts Payable Support

• Receive, verify, and organize supplier invoices and supporting documentation.
• Match supplier invoices with purchase orders, contracts, and goods received notes where applicable.
• Prepare invoices for processing and approval in accordance with company policies.
• Assist in capturing supplier invoices into the accounting system.
• Monitor invoice approval status and follow up with relevant departments to ensure timely processing.
• Prepare payment schedules for review by the Accountant or Senior Accountant.
• Assist in reconciling supplier statements and identifying outstanding items.
• Respond to routine supplier queries regarding payment status under supervision.

Filing and Documentation

• Maintain an organized filing system for finance documents, both physical and electronic.
• Ensure payment vouchers and supporting documents are complete before filing.
• Retrieve finance documents promptly for audits, management reviews, and other internal requests.
• Support the implementation and maintenance of digital document management practices.

Financial Administration

• Assist in preparing account reconciliations and schedules.
• Support month-end finance activities as assigned.
• Help maintain accurate supplier master records.
• Assist in preparing documentation required for internal and external audits.
• Perform data entry and update finance records while ensuring accuracy and confidentiality.
• Undertake other finance and administrative duties as assigned by the Finance Manager.

Requirements

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• CPA Part I completed (CPA Part II is an added advantage).
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Basic understanding of accounting principles and Accounts Payable processes.

Skills and Competencies

• High level of accuracy and attention to detail.
• Strong organizational and record management skills.
• Good analytical and numerical skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and interpersonal skills.
• Integrity and ability to handle confidential information.
• Willingness to learn and take initiative.
• Team player with a positive attitude.