Helping Women Graduate from Extreme Poverty The BOMA Project is a U.S. nonprofit and Kenyan NGO with a proven track record, measurable results and a transformative approach to alleviating poverty and building resiliency in the drylands of Africa.

RESPONSIBILITIES 

• Make data entry into the accounting system daily, ensuring that all expenditure incurred is entered in Business Central in a timely manner and reviewed with the Finance Manager on a weekly basis.
• In coordination with Project Management Team and the Grants Manager help in budget preparation.
• Ensure accurate identification, posting, tracking and allocation of grant-specific expenses within the general ledger.
• Prepare bank reconciliation and submit for review monthly.
• Extract, on request, grant/donor specific reports as requested; and ensure the same is reconciled with the appropriate grant budgets and contracts.
• Ensure adequate support documentation and approval for all expenses.
• Ensure all supplies, bills and costs incurred are approved by the appropriate staff and are paid for within a reasonable time – taking into consideration monthly cash flows.
• Ensure compliance with BOMA’s financial policies and procedures.
• Prepare and make journal entries necessary for adjustments, ensuring that the final audit report corresponds with the accounts as maintained in the accounting system.
• Act as BOMA agent to the bank; make cash deposits and withdrawals and deliver instructions.
• Initiate online bank payments and notify bank signatories for approval.
• Ensure financial documentation, including expenditure back-ups from field offices are accurate and submitted in a timely manner.
• Provide any other financial information, as requested, and respond to any other financial queries during audits.
• Verify all field expenditure requests, including petty cash, per diems, grant disbursements, fuel and communication allowances before making payments.
• Process all staff travel advance requests and liquidations in in the financial system (Business Central).
• Participate in annual budget-making processes; monitor budgets and produce Actual vs. Budget reports for review monthly basis.
• Provide support to Cluster Office staff and work closely with them to ensure that financial information is accurate and up to date.
• Ensure timely remittance of all statutory deductions monthly.
• Ensure timely preparation of management and donor reports.
• Support BOMA annual audits.

QUALIFICATIONS

• Bachelor’s Commerce Degree with at least CPA II.
• At least three (3) years of Finance and accounting experience.
• Commitment to the mission of BOMA.
• Must demonstrate excellent oral and written communication skills for both in English.
• Accurate and diligent financial reporting and monitoring skills
• Ability to work respectfully and maintain productive relationships with people from different departments.
• Results oriented, with the ability to identify problems, design interventions and oversee their implementation.
• Excellent teamwork, communication, and interpersonal skills.
• Proficient in computer skills including Excel and Word. Experience using Business Central is an added advantage.
• Excellent time management skills, ability to juggle competing priorities and meet deadlines.