Fanisi is a HR consulting and management company that guides enterprises in setting up management and development of their workforce. We support Small and Medium Enterprises to excel in improving the people component of their businesses and organizations by building human capital through developing employee related policies and practices, staff training and development, incentive programs, talent acquisition and retention.

Overview:

• We are seeking a strategic and detailed Finance Officer to join our Project in Kenya. The Finance Officer will be responsible for overseeing the financial management of a project involving grant management, project budgeting, monitoring, and tracking project costs, ensuring adherence to budgetary guidelines, and compliance with financial regulations. The ideal candidate will have a strong background in financial management, excellent analytical skills, and experience in managing project finances.

Key Responsibilities:

• Grant Management:
  • Coordinate the financial aspects of grant management, including budget preparation, financial reporting, and compliance with grant requirements.
  • Maintain detailed records of grant expenditures and ensure proper allocation of funds according to grant guidelines.
  • Liaise with grant providers and stakeholders to ensure timely receipt of funds and accurate financial reporting.
• Project Budgeting:
  • Develop and manage project budgets, ensuring alignment with organizational financial goals and grant requirements.
  • Collaborate with project managers and team members to prepare detailed budget proposals and forecasts.
  • Monitor and revise budgets as needed, providing recommendations for cost-saving measures and efficient resource allocation.
• Cost Monitoring and Tracking:
  • Implement systems for monitoring and tracking project costs, ensuring expenditures are within approved budgets.
  • Conduct regular financial reviews and audits to identify variances and ensure financial integrity.
  • Prepare detailed financial reports and analysis, highlighting key financial metrics and trends.
• Compliance and Adherence:
  • Ensure adherence to financial policies, procedures, and regulatory requirements.
  • Stay updated on changes in financial regulations and best practices, implementing necessary adjustments to financial processes.
  • Conduct internal audits to ensure compliance with financial guidelines and standards.
• Financial Reporting:
  • Prepare and present financial reports to project managers, stakeholders, and funding agencies.
  • Develop and maintain financial dashboards, providing real-time insights into project financial performance.
  • Assist in the preparation of annual financial statements and audit reports.
• Risk Management:
  • Identify potential financial risks and develop mitigation strategies.
  • Implement internal controls to safeguard project assets and prevent financial discrepancies.
• Collaboration and Communication:
  • Work closely with project teams, providing financial guidance and support.
  • Communicate financial information effectively to non-financial stakeholders.
  • Foster a collaborative environment, promoting transparency and accountability in financial management.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. A Master’s degree or professional certification (e.g., CPA, CMA) is preferred.
• Minimum of [X] years of experience in financial management, preferably in a project-based or grant-funded environment.
• Strong knowledge of financial regulations, accounting principles, and grant management processes.
• Proficiency in financial management software and tools (e.g., Excel, QuickBooks, SAP).
• Excellent analytical and problem-solving skills.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Attention to detail and a high degree of accuracy in financial reporting.

Key Performance Indicators (KPIs):

• Budget Adherence:
  • Percentage of budget deviation (actual vs. planned).
  • Number of budget adjustments required.
• Grant Compliance:
  • Number of compliance issues reported.
  • Timeliness and accuracy of financial reports submitted to grantors.
• Financial Reporting:
  • Accuracy and timeliness of monthly, quarterly, and annual financial reports.
  • Percentage of financial reports free of errors.
• Cost Control:
  • Percentage of cost savings achieved through cost control measures.
  • Frequency of financial reconciliations and resolution of discrepancies.
• Audit Performance:
  • Number of audit findings and their severity.
  • Time taken to resolve audit findings.
• Stakeholder Satisfaction:
  • Feedback from project managers and team members regarding financial support and reporting.
  • Number of financial training sessions conducted and their effectiveness.
• Risk Management:
  • Number of identified financial risks and mitigation actions implemented.
  • Impact of financial risks on project outcomes.