REPORTS TO: Managing Director

Zizi Afrique is looking to recruit a Finance Officer who will be responsible for supporting financial operations, ensuring compliance with financial policies, donor regulations, and local statutory requirements. Additionally, the role holder will play a key part in maintaining accurate financial records, preparing reports, assisting with budgeting, and ensuring smooth financial processes within Zizi Afrique, under the guidance of the Managing Director.

Key Responsibilities:

Financial Transactions and Bank management

• Process payment requests, ensuring accurate capture and approval in the banking system.
• Verify banking details to ensure payees receive payments correctly.
• Notify payees of payments, providing timely and detailed remittance advice.
• Upload payments to the banking system and mobile banking platform, coordinating approvals.
• Manage bank accounts, monitor balances, and support cash flow management.
• Track forex market rates and recommend conversion strategies.
• Liaise with banks for account operations and documentation.
• Perform monthly reconciliations for bank, mobile money, and credit card accounts.
• Ensure all payment requests are processed promptly.
• Assist in bank account openings, closures, and related documentation.

Financial management & Reporting

• Maintain up-to-date and accurate financial records in Xero.
• Review and process payments in ApprovalMax before final posting in Xero.
• Reconcile and post imprest retirements, ensuring accurate financial tracking.
• Maintain well-organized financial documentation for reference and audits.
• Generate invoices and issue receipts for incoming funds.
• Ensure proper filing of financial records both digitally and physically.

Budgeting & Reporting

• Assist in preparing budgets for donor-funded projects under KES 10M.
• Prepare monthly and quarterly budget and cash flow projections.
• Maintain accurate filing of statutory financial records.
• Support the preparation of the annual organization and staff activity budgets.
• Assist program teams in budget preparation as required.
• Support financial audits by providing necessary documentation.
• Draft financial statements for internal and external reporting.

Qualifications and Requirements 

• Bachelor’s degree in accounting, Finance, or a related field.
• Professional certification (e.g., CPA, ACCA) is an added advantage.
• Proficiency in accounting software (e.g., QuickBooks, Xero, Sage) and Microsoft Excel.
• Knowledge of local tax laws, statutory regulations, and financial reporting standards.

Key Skills & Competencies:

• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Ability to work independently and meet strict deadlines.
• Excellent communication and interpersonal skills.
• Strong ethical standards and commitment to transparency and accountability.