POSITION SUMMARY

• Under the supervision of the Manager, Africa Strategy and Partnership & Head of Kenya Office, the Procurement and Finance Associate ensure process integrity across finance, procurement, and HR functions. The role delivers consistent quality and compliance with GGGI policies, donor requirements, and work plans, supporting timely and efficient project implementation.

PURPOSE

This position aims to ensure operational integrity and compliance across finance, procurement, and administrative functions for the SYMBIOTIC project, which is implemented concurrently in Kenya and Ethiopia. The role provides essential administrative and operational support to enable timely and effective project delivery. Key contributions include:

• Managing financial transactions, reconciliations, and reporting with accuracy and transparency in line with GGGI and donor requirements.
• Developing and implementing procurement plans and requisition procedures aligned with project timelines and funding agreements.
• Coordinating HR and administrative processes to support recruitment, onboarding, and operational continuity for project teams in both countries.
• By safeguarding process integrity and sustaining high-quality standards, this position ensures smooth operations and contributes to the successful achievement of project objectives across both locations.

ENGAGEMENT

• Advise the team on the procedures, policies, and tools of all operational transactions for project or output delivery.
• Identify issues across projects and workstreams and advise project staff on remedial measures in order to maintain integrity of delivery.
• Identify issues and risks that will affect consistent project and program delivery and report these to the relevant Project Manager(s) and Country Representative.
• Collaborate with the Finance and Corporate Services (FCS) at the Africa Regional at HQ to incorporate global practices and guidelines into the country operations.
• Maintain effective communication with partners and stakeholders to ensure smooth implementation and compliance.

DELIVERY

• Develop, manage, monitor and report on detailed budget execution plans and schedules in line with yearly work programs and budget lines, highlighting potential risks in budget execution
• Coordinate operational processes across Kenya and Ethiopia, ensuring alignment with project timelines and donor requirements in a matrix organizational structure.
• Proactively identify competing priorities and make informed decisions to maintain operational integrity and timely delivery across both country programs.
• Consolidate financial documentation for projects and ensure accuracy of project financial reporting.
• Verify data and ensure data entry and document consistency from spending and expenses of specific project/output management.
• Assist the team in all procurement processes, including negotiation definition between project leads and vendors, contract issuance, authorization of payments, submission of claims, requisition transactions, others
• Maintain country program documentary filing systems and ensure financial reporting/documentary quality to support monitoring and reporting for GGGI, donors, government counterparts and other program stakeholders.
• Support the recruitment and oversee onboarding of new staff and individual consultants.

REQUIREMENTS

QUALIFICATIONS

• Bachelor’s degree in business administration, finance, accounting, or a related field. A master’s degree is an advantage.
• CPA qualification, at least up to Part III or Advanced Level. Certificates in procurement (e.g. CIPS or KISM membership), project management, or ERP systems are an advantage.
• 3-5 years of professional experience covering at least four of the following: finance, accounting, procurement, logistics, operations, project management, and human resources. At least two of those years should be with an international organization, international NGO, or multinational company.
• Good working knowledge of organizational finance and procurement policies, and hands-on experience with online systems such as ERP and project management platforms.
• Fluency in written and spoken English and Swahili.
• Kenyan citizenship or a valid Kenyan work permit.

FUNCTIONAL

• Demonstrated experience working in a regional or multi-country context, preferably within a matrix organizational structure.
• Strong ability to assess priorities, manage ambiguity, and make sound decisions under pressure.
• High cultural sensitivity and interpersonal awareness to navigate diverse teams and stakeholder environments effectively.
• Proven track record of coordinating administrative and operational support for complex, donor-funded projects across multiple locations.
• Leadership, teamwork, and creative problem-solving abilities.
• Ability to work independently while following agreed work plans and instructions.
• Excellent organizational and management understanding and demonstrated experience successfully mainstreaming safeguards, gender, poverty reduction, and social inclusion.

CORPORATE

• Understand and actively support GGGI’s mission, vision, and values.
• Promote an organizational culture of trust, transparency, respect, and financial management.
• Excels at problem-solving, asks questions, seeks support when needed, and quickly shares information and knowledge with others internally and externally.
• Manage emotions and stress positively, be receptive to feedback, build rapport, and resolve conflict easily.
• Strong ability to work independently and/or remotely while maintaining productivity.
• Excellent oral and written communication skills in English, including public speaking with all staff and stakeholders