Role and Responsibilities:

• Assist in processing financial transactions related to office and project expenditures, and maintain an effective filing system for financial transactions and project documents.
• Assist in maintaining accurate records of financial transactions in order to monitor financial status of project activities, ensuring all accounting data are updated, reconciled and fully supported.
• Help in review request for payment to ensure data is reconciled with financial management system.
• Maintain all payment vouchers, accounting logbooks and supporting documents.
• Ensure accuracy of accounting entries and adequacy of supporting documents.
• Assist to generate the payroll by-products (deductions) reports.
• Assist in submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.)
• Facilitate the procurement requirements of the project office on the basis of the procurement policy guidelines.
• Assist the Finance officer in the preparation of the financial reports for all projects implemented in Kenya by Fondazione L’Albero della Vita.
• Support the preparation and update of the inventories.
• Assist the Finance Officer in the preparation of contracts with suppliers, partners and service providers.
• Participate in the audit process: retrieving documents for audit requests and re-archiving of documents after the audit.
• Any other duty as required by the line manager commensurate with the post.

Level of studies:

• Candidates applying for this position must have completed and attained a Bachelor’s Degree in Commerce (Accounting/Finance) or Economics or any other equivalent and relevant qualification from a recognized institution.
• Evidence of proficiency and knowledge in Computer Applications (Ms Office and accounting packages).

Requirements

Experience:

• Previous exposure in a community development organization or non-governmental institution would be asset.

Skills:

• Good communication skills (both written and oral) in English.
• Working knowledge of accounting software (ability to use English language software).
• Competent in Microsoft Word and Excel.
• Good analytical and organizational skills, attention to detail and determination to meet deadlines.

Other:

• Honesty and strong ethics are required in order to be successful in this position.
• Ability to work independently and as part of a team.
• Demonstrated capacity and willingness to learn – open to learning new ways of doing things.
• Professional attitude towards work.
• Pro-active and results oriented.
• Flexible and adaptable in working in a multicultural environment
• Confidentiality – Employees must sign a confidentiality agreement and may not share organizational materials without the express written permission from a supervisor.
• Respect – FADV aims to always show respect and appreciation for our team members and they ask all staff to show the same respect for FADV staff, board members, Partners and all.