The World Agroforestry Centre, is an international institute headquartered in Nairobi, Kenya, and founded in 1978. The Centre specializes in the sustainable management, protection and regulation of tropical rainforest and natural reserves.

Overview

• CIMMYT Kenya fleet Assistant role will include handling various administrative, operational, and coordination tasks within a corporate Services Unit.

Duties and responsibilities

Administrative Support.

• Maintaining and organizing records related to vehicle registrations, insurance, maintenance schedules, and driver information.
• Assisting in maintaining accurate and up-to-date databases of vehicle and driver details.

Scheduling and Coordination.

• Scheduling vehicle maintenance and repairs with service providers, ensuring minimal disruption to fleet operations.
• Coordinating vehicle inspection and other regulatory requirements.
• Arrange appointments for drivers.

Communication.

• Communicating with drivers regarding vehicle assignments and maintenance schedules.

 Data Management.

• Inputting data related to fuel consumption, mileage, maintenance costs, and other relevant metrics into fleet management shared point.
• Help maintain accurate records of vehicle utilization, to be used for analysis and decision-making.

Supplier Liaison.

• Assist in coordinating with suppliers, such as repair shops, fuel providers ensuring timely and cost-effective services.
• Help track invoices and payments to vendors, ensuring accuracy and adherence approved budgets.

Driver Assistance.

• Provide drivers with necessary information, documents, and tools for their daily tasks, such as route planning, vehicle inspection checklists, and safety guidelines.

Reporting and Analysis.

• Assist in compiling data for regular reports on fleet performance, maintenance costs, and other key metrics.

Compliance and Documentation.

• Help to ensure that vehicles and drivers comply with regulatory requirements, including licenses, registrations, inspections, and insurance.

Emergency Response.

• Assist in coordinating emergency response plans and procedures for accidents, breakdowns, or other incidents involving fleet vehicles.

Requirements

• A Diploma in Logistics, Business Management, or a related field
• At least 3 years previous experience managing fleet.