MAIN PURPOSE OF JOB

The main purpose of the job is to assist in the efficient coordination of flights, ensuring safety and compliance with aviation regulations during service delivery as guided by the Kenya Civil Aviation Regulations and Company Policy. This includes flight planning, communication with aircraft commanders, monitoring flight operations, and providing administrative support to the Operations Department.

PRINCIPAL RESPONSIBILITIES

KEY RESPONSIBILITIES MAIN TASKS EXTEND OF DISCRETION

• Flight Planning  Assist the flight operations team to coordinate and execute daily flight activities, aligning them with client expectations as well as aviation requirement.
•  Contributing to flight planning and dispatch processes, adhering to company Standard
• Operating Procedures (SOPs) under supervision.
•  Ensuring the timely completion and submission of flight plans for active flights.
•  Facilitating the clearance process by delivering manifests to immigration offices
•  Maintaining comprehensive records, including flight and event logs, aircrew flying records, and flight operations records for inbound and outbound flights
• In liaison with supervisor

Flight Monitoring & Effective Communication

•  Establishing and managing air-to-ground and pointto-point radio communication with aircraft commanders.
•  Assisting with data entry of all relevant flight information into the company database system as well as post flight filing of flight operations documents, for monitoring purposes.
• In liaison with supervisor

Flight Operations administration

•  Offering administrative assistance to the Operations Department, including tasks such as organizing and replenishing stationery supplies to align with departmental demands
•  Attending to any additional work-related assignments delegated by the Operations
• Manager, and duty officer.
• In liaison with supervisor

REQUIRED QUALIFICATIONS

Minimum Education

•  Diploma in Flight Operations/Dispatch
•  Knowledge in radio communication
•  Proficiency in computer studies (word, excel, power point, outlook, internet).

Skills and competencies

•  Ability to work with teams and within a team
•  Ability to learn fast
•  Ability to manage time
•  Dependable, flexible and ability to work in a fast-paced environment
•  Self-motivated and confident
•  A keen eye for details
•  Good communication and interpersonal skills
•  Ability to follow instructions

ENVIRONMENTAL CONDITIONS

•  24-hour response required whenever necessary within a 24-hour work environment
•  Work is performed in an office environment.