Your Role

As the Global People Admin Assistant, you will be responsible for providing comprehensive administrative support, managing schedules, and helping to streamline daily operations. You may also be required to make travel arrangements and assist with other duties when required. To ensure success in this role, the ideal candidate will exhibit excellent organizational skills, be intuitive to the needs of managers, and work autonomously to provide customized administrative support.

What You Will Do

Leadership Team Support:

•  Maintain calendars of the Global People Leadership Team (GPLT), providing realtime scheduling support by booking appointments and preventing conflicts
•  Make travel arrangements, such as booking flights and hotels
•  Assist in preparing and organizing meetings, conferences, and events, including agendas, notetaking, and transcribing
•  Handle correspondence, emails, and phone calls on behalf of the GPLT
•  Collate and submit the GPLT’s expenses and reimbursements

Task Management:

•  Prioritize and manage tasks to ensure that deadlines are met
•  Help manage projects and initiatives by tracking progress and milestones
•  Conduct research and provide reports or summaries as requested

Confidentiality & Professionalism:

•  Handle sensitive information with the utmost discretion and maintain confidentiality
•  Maintain polite and professional communication

Anything else as required from time to time by the GPLT

What You Will Bring to KOKO

•  High school degree
•  Proven work experience as an Admin Assistant, Office Admin, Secretary, or Personal Assistant
•  Proactive, selfstarter with a willingness to roll up your sleeves and go the extra mile
•  Unquestionable ethical standards and integrity
•  Experience using office software such as Google Suite and/or MS Word, Excel, and PowerPoint; advanced typing and notetaking skills
•  Ability to manage internal and external correspondence
•  Excellent written and verbal communication skills
•  Exceptional interpersonal skills
•  Outstanding organizational and time management skills
•  Ability to work independently, prioritize tasks, and multitask effectively
•  Outstanding attention to detail and problemsolving ability
•  A professional and friendly demeanor
•  English proficiency