Role Purpose:

The Compliance and Oversight Officer is a key junior position. In collaboration with the Governance & Accreditation Advisor, the Compliance and Oversight Officer is entrusted with the vital responsibility of collecting, analyzing, and responding to information pertinent to IPPF Member Associations’ accreditation reviews. This pivotal role is instrumental in guaranteeing adherence to essential membership standards, fostering good governance practices, and proactively mitigating risks.

Context of role:

All IPPF Member Associations (MAs) undergo rigorous accreditation reviews through a peer-reviewed process to ensure continuous compliance with essential standards. The Compliance and Oversight Officer will play a central role in this process, supporting compliance and governance improvements within MAs.

Role Deliverables:

•  Accreditation Review Support: Collect, summarize, and present information to prepare for accreditation reviews, managing calendars of visits and meetings.
•  Expansion Efforts: Identify potential new MAs to grow the Federation.
•  Risk Management: Implement a risk management approach, including the identification and management of risks in the due diligence and accreditation processes.
•  Governance Support: Analyze findings from accreditation reviews, compile recommendations/actions, and produce reports. Support governance training and inductions.
•  Collaboration: Work closely with colleagues to map MA capacity-building needs and enhance compliance.
• Provide expertise in supporting MA governance and risk management.
•  Safeguarding: Support MA cases arising from IPPF’s SafeReport and adhere to safeguarding reporting and monitoring requirements.

Requirements

Key Skills/Expertise:

•  Proven evaluation and quantitative and qualitative data management skills, particularly in the context of oversight, compliance, and audit processes.
•  Advanced IT skills, particularly in Microsoft Excel and other data warehouse tools. Experience with online survey packages is desirable.
•  Strong interpersonal skills for effective communication with diverse, multicultural, and multilingual groups.
•  Exceptional organizational and time management skills to handle multiple tasks and meet tight deadlines.
•  Experience in reporting to senior management and executive boards.
•  Proficiency in both French and English or English and Portuguese is essential.
•  Commitment to safeguarding in both local and international contexts.
•  Ability to thrive in a diverse, multicultural, multilingual, and intergenerational environment that promotes antiracism and respect for others.

Competencies:

•  PROFESSIONALISM: Knowledge of (related field). Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•  TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•  PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
•  COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.