The purpose of this role is to support the smooth flow of exports and imports by handling shipment planning, booking logistics, preparing accurate export/import and customs documentation, and planning for the availability of essential logistics consumables. The Trainee plays a critical role in ensuring timely, compliant dispatch of produce and uninterrupted supply of farm logistics materials

Accountabilities

• Assist in preparing and maintaining the weekly shipment plan based on production forecasts and sales orders, using the Farm Management System (FMS).
• Compile, verify, and submit all export documentation: invoices, packing lists, phytosanitary certificates, Horticultural Crops Development Authority (HCDA) permits, air waybills, and certificates of origin.
• Coordinate flight bookings with freight forwarders and airline agents, ensuring sufficient cargo space and timely dispatch.
• Track and monitor shipments to ensure compliance with customer delivery timelines and resolve any shipment issues.
• Prepare and follow up on import documentation for farm inputs and consumables e.g. fertilizers, media, seeds, packaging, etc..
• Coordinate customs clearance processes, liaising with clearing agents to ensure timely release of imports.
• Maintain updated records of all import licenses, certificates, and customs paperwork.
• Monitor inventory levels of key logistics consumables e.g., T&T Labels, Harvesting labels, Box content labels, etc.
• Maintain accurate consumables stock records and ensure zero stock-outs situations impacting operations.
• Ensure all logistics documents are filed systematically and are readily available for audits or inspections.
• Assist in maintaining compliance with Kenyan export/import regulations and phytosanitary standards.
• Support reporting activities by compiling logistics KPIs and shipment reports weekly and monthly.

Qualifications

Education qualifications and Experience

• Bachelor’s degree in Logistics, Supply Chain Management, International Trade, Agribusiness, or related field
• 1–2 years’ experience in horticultural export/import logistics or supply chain coordination
• Familiarity with customs procedures, export permits (KEPHIS, HCDA), and flight booking for perishables