About Job

PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a Grants and Compliance Manager (GCM) to provide overall technical support in the management of sub-grants, facilitate training in program and finance management to sub-grantees, support sub-partners on sub-grant management and assist in reviewing sub-grants agreements. S/he will be responsible for ensuring compliance with USAID rules and regulations, and legal and regulatory requirements governing the award. The GCM will oversee the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub-granting, and budget administration as assigned by the COP or his/her designee. In addition, s/he will be involved in developing and embedding best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring, and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.

Job Responsibilities:

• Manage all the phases of the project’s sub-granting processes from award through close-out, including pre-award assessments, preparing sub-award agreements, and securing internal approvals, reviewing requests for disbursement of cash requests for accuracy and compliance with the sub-agreements and monitoring and evaluating sub-grantees performance.
• Determine capacity building needs for sub-grantees and work with various stakeholders (project leadership, programs, office of grants and contracts, finance, etc.) to design customized training packages, including post-training follow up and associated documentation.
• Develop a targeted, risk-based, compliance review and monitoring plan for sub-grantees, disseminate the plan to the project leadership and ensure adherence/implementation of the plan within the stipulated timelines.
• Monitor sub-award periods and spending trends for sub-grantees and work with project teams to request and secure any modifications on a timely basis.
• Ensure that all required sub-grantees documentation is filed in the sub-awards management Information System (Salesforce) and ensure that copies of supporting documents for sub-grantees expenses are available for audit.
• Review monthly financial reports from the sub-grantees for compliance, accuracy and completeness and approve the same for admission by PATH Kenya.
• Support sub-grantees audit process and take action to resolve findings contained in audit reports, such as cost items questioned or unresolved.
• Support project teams’ efforts towards creation of strong systems by providing expert advice on the applicability of US Government rules and regulations; Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR), DHHS 45 CFR 46, 2 CFR 200 Subpart E Cost Principles and 2 CFR 200 Subpart F Audit and 22 CFR 228, ADS 303 etc.
• Research and documentation of applicable federal policies; advise on allowability of project costs and interpretation of the Cooperative Agreement’s terms and conditions.
• Work closely with the Project Administrator and Legal contact where necessary to draft new sub-agreements and amendments.
• Review the certifications, assurances, and other statements for PATH and from sub-grantees.
• Prepare regular and ad hoc sub-awards management reports and analysis that are useful, efficient, and effective in supporting and informing decision making.
• Develop and support capacity building initiatives for the supported County Governments (Homa Bay, Migori, Kisumu, Nyamira, Vihiga, Kakamega and Kisii)
• Ensure effective channels of internal and external communications relating to sub-grants are established and respected.
• Maintain open and regular communications with Senior Management, Office of grants and contracts and PATH headquarters for compliance updates, learning of best practices from other countries, problem solving options, professional development, etc.

Typical Background, Experience & Requirements:

• A Master’s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics, or related field plus a full CPA qualification.
• Federal Acquisition Certification in Contracting (FAC-C) preferred.
• A minimum of 7 years’ relevant experience in the NGO sector in Senior Grants/Compliance Management positions
• Demonstrate solid knowledge and understanding of the FAR, AIDAR, 2 CFR 200, 22 CFR 228
• Demonstrated ability to apply and implement Federal Contracting systems, regulations, contract terms and conditions, and processes.
• Demonstrated ability to draft supporting sub-contracts including IDIQ, Cost Reimbursement, Fixed Price in compliance with FAR, AIDAR, 2 CFR, 22 CFR 228.
• Demonstrated contracting experience with USAID Contracts and Cooperative Agreements.
• Ability to perform tasks independently with little or no direction provided.
• Demonstrated ability to work remotely in a collaborative team environment.
• Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English.
• In-depth understanding and experience of working with proposals and contracts from institutional donors. Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.
• Experience providing technical assistance to build organizational capacity of local organizations using tools such as organizational capacity assessments and Non-U.S. Organization Pre-Award Survey.
• Excellent organizational, planning, problem solving and analytical skills.
• Advanced Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other Microsoft Office products highly desirable.

Key Competencies required:

• Partnership
• Accountability
• Stewardship
• Integrity
• Communication