LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models.

Job Purpose

To provide financial technical support to USAID Stawisha Pwani staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports in line with donor regulations and organizational policies

Roles & Responsibilities

• Administer  the  full  grant  cycle  of  sub-award  management  activities,  from  solicitation  through selection, pre-award  assessment, negotiation, monitoring/compliance visits and   closeout efficiently and in a timely fashion in line with organization’s guidelines and donor requirements.
• Support   the Grants and   Compliance   Manager in technical   support to sub   awardees in management of sub grants by facilitating training and mentoring programs  to  strengthen  their capacity to receiveand manage USG and other funding.
• Coordinating and undertaking capacity assessment for the partners  with a view of determining their ability to receive and manage program funds
• Support  the  Grants and  Compliance Manager  in  drawing  annual  action  plans  withthe  partners and driving the process of smooth implementation for quality programming.
• Undertaking quarterly reviews on the partner’s capacity assessment action plans and continuous follow up to ensure that the capacity gaps are addressed within the stated timelines.
• Provide  guidance  to  partners  on  development  of  annual  work  plans,  budgets, Environmental Mitigation  and Monitoring  Plan  (EMMP)and Monitoring, Evaluation,  Accountability &  Learning (MEAL)plans.
• Manage sub grants agreements by ensuring compliance with the terms, rules, regulations, legal and regulatory requirements governing the award.
• Lead  the  team  in  monthly  monitoring  of  sub  awardee  budgets,  expenditure  tracking,  timely reporting and implementation of risk mitigating measures.
• Ensure timely, accurate monthly reporting from partners to allow consolidation and submission of the program and finance report within the set timelines.
• Review and verification of expenditure, bank reconciliations and other related documentation on a monthly basis.
• Developing action plans on all findings and working with partners to initiate the recommendations and close up.
• Support  in  planning,  coordinating,  monitoring  and  reporting  all  sub  grants  and  related  grants management activities which program will carry out.
• Support the manager in coordinating all other partner’s requirements especially the annual audit and reviews.
• Work closely with Grants and Compliance Manager to ensure accurate and timely disbursement and liquidation of sub-award expenses. Ensure a comprehensive review of partner budgets.
• Maintain an updated grants matrix for each sub awardee that informs regular decision making as well as used as a reference tool when reviewing partner cash requests.
• Ensure timely training of sub-grantees to understandand comply fully with funder requirements. Develop and implement institutional strengthening tools/plans for the partners.
• Ensure compliance in Internal Controls, Risk and Fraud Managementwithin the organization and sub-grantees.
• Closely  work  with  the  Grants  and  Compliance  Manager  to  orient  staff  on the procurement procedures, donor requirement and best practices.

Requirements

• University Degree in Business Administration, Accounting, Finance or related field.
• Certified Public Accountant (CPAK), Certified Financial analyst (CFA) or ACCA or any other relevant certification.
• Proven  experience  working  of  at  least 3years’  experience  working  in  humanitarian  and development programming with knowledge of project cycle management.
• Experience supporting large donor funded project is an advantage.
• Working knowledge of business management.
• Excellent organizational and communication skills.
• Experience  assessing  the  responsibility  and  grant-worthiness  of  organizations  through  financial statements, audits and other documentation presented in a proposal or in support of an award.
• Excellent interpersonal skills, ability to work in a multi-cultural environment, flexible and able to handle the pressure.
• High ethical standards.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).