About the role

• This position is pivotal within the grants department, tasked with assisting the grants team in monitoring deadlines, ensuring compliance with donors’ requirements, and supporting the project implementation team with reporting compliance.
• This role is interdisciplinary, requiring close collaboration with the Monitoring, Evaluation & Learning (MEL) department, Finance, and project implementers. The incumbent will report to the Senior Grants Finance Officer. The primary objective of Grants Finance Assistant is to offer vital support in delivering high-quality programs and ensuring adherence to donors’ specifications.

Duties and Responsibilities:

• Assist in reviewing financial data to ensure full compliance with donor regulations and requirements.
• Maintain control over the grants filing system to ensure files are complete and organized.
• Support the smooth implementation of grant accounting activities, such as reviewing purchase requisitions, assigning budget codes, ensuring full compliance with procurement policies and procedures, and ensuring proper accounting.
• Assist in developing, updating, and regularly monitoring budgets and work plans for each grant.
• Support the preparation of monthly timesheets for grant-funded staff.
• Assist with all grant and financial audits, as well as financial reviews.
• Aid in updating and maintaining financial policies, procedures, and templates.
• Support in preparing detailed reports of each compliance review and other task assignments.
• Support in due diligence for project proposal development and writing.

Skills and Experience:

• Degree in Accounting/Finance or any relevant field.
• ACCA/CPA Qualification
• 3-5 years of experience working on projects funded by major international donors particularly USAID, DFID, Globa Affair Canada, EU
• Experience in managing finance/compliance for complex grants in sensitive settings.
• Familiarity with broader systems development including procurement, logistics and HR.
• Ability to work under pressure to meet tight deadlines.
• Ability to build productive working relationships with a multicultural and multidisciplinary team.
• Ability to work on own initiative and in the team.