Helping Women Graduate from Extreme Poverty The BOMA Project is a U.S. nonprofit and Kenyan NGO with a proven track record, measurable results and a transformative approach to alleviating poverty and building resiliency in the drylands of Africa

JOB SUMMARY:

The Grants Manager will lead in the development, implementation and management of BOMA’s grants portfolio; support program teams in researching and reviewing grant opportunities; analyze competitive positioning and risk; researching on donor and sponsor policies and regulations to ensure general procedural compliance in the implementation of BOMA’s Grants.

DUTIES AND RESPONSIBILITIES:

General

• Provide hands on support in writing Grants applications and facilitate efficient grants administration and coordination. the negotiating on existing and new grants.
• Monitor progress of grant funded projects to include goals, objectives, outcomes,
  deliverables, and all other contract terms for assigned grant teams through regular communication and meetings.
• Research on institutional and funding agency’s policies to ensure implementation and budgets are in compliance with the policies and regulations of the funding agencies.
• Accountable for managing internal reporting process through generation of Budget Vs Actuals (BVA’s) and work with program teams to finalize monthly and quarterly adjustments in accordance with donor requirements.
• Ensure high quality reports are submitted to donors including supporting the Financial Controller in drafting of external reports.
• Together with the Financial Controller develop and keep updated cost analysis for
  BOMA for budgeting purpose.

Grant Management & Reporting

• Support program teams to maintain a complete and orderly administrative record of all proposals, contracts, partnerships, grants and other pre-award and post-award instruments including fiscal and operations reports.
• Maintain a database for reporting and tracking all proposal and grant information and activities.
• Administer existing grants to meet the grant agreement conditions and expectations of external donors, institutional donors in particular.
• Develop the internal systems to track and report effectively.
• Administer subcontracts with program partners and other service providers as
  identified to ensure the delivery of the program.
• Ensure compliance with all conditions of the donor contract
• Identify risk and provide mitigation strategies for adhering to the donor’s grant
  requirements, institutional donors in particular.
• Monitor and support the use of grants management tools such as, BvAs, procurement planning, hire planning and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles

Staff Training

Conduct regular training sessions in respective Cluster offices on Budget Management
and donor regulations to Program, Operations and Finance staff.

Requirements

Education and Training : A University Degree in Finance or a relevant field, or a combination of experience and education working in this sector.

Experience

• At least 5 years’ experience in Grants Management role in a multi donor program
  portfolio/organization
• Prior experience with USAID funded programs preferred
• Ability to work in a fast-paced environment
• Cultural sensitivity

Technical skills

• Good knowledge of spreadsheet software (Excel) required.
• Computer/word processing and standard office software skills.
• Working knowledge of QuickBooks accounting software is preferred.
  High reporting skills.

Language skills : Good command of spoken and written English