JOB PURPOSE

The Grants Officer will coordinate the effective management of the grants in the Global Fund Tuberculosis Project to ensure development of grant management systems, contract management, budgeting processes, mentoring and monitoring of grantees, compliance and reporting.

PRIMARY RESPONSIBILITIES

• Setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes.
• Co-ordinate the project’s grants accounting, reporting, compliance and risk management.
• Review and finalize sub recipients’ budgets, prepare contracts/agreements and follow up on compliance.
• Handle correspondences and matters in regard to grant management in consultation with the Grants
• Manager and Programme Manager.
• Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible.
• Provide feedback to all sub-recipients on grants performance.
• Assist in the preparation of ongoing progress update and disbursement request (PU/DR) and annual
• Enhanced Financial Report (EFR) as per Global Fund requirements.
• Provide technical support and supervise the sub-recipients and Grants Associate to ensure full compliance  with the Global Fund requirements.
• Provide on-site mentorship to sub-recipients and capacity development to them to plan, implement, monitor and report on grants awarded.
• In liaison with Director ICT, supervise and guide the selected ICT Consultant in programming a Grants
• Management Information System (GMIS) and SRs portal for the project and ensure it is fully operating, providing the relevant grants reports and regularly updated.
• Organize and facilitate training, workshops/seminars for the sub-recipients, to facilitate understanding of the grants process, implementation, reporting and accounting.
• Coordinate tax exemption processes for the sub-recipients and ensure compliance to donor regulations.
• Work with other project team members to develop strategies that will ensure effective and efficient design, implementation, and coordination of all components of the grant.
• Represent the project in relevant consultative meetings with the Government and other stakeholders to articulate the context of the grant implementation, monitoring, and evaluation.

EDUCATION, EXPERIENCE AND ABILITIES

Education and Professional Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce or its equivalent
• Certified Public Accountant – CPA(K) or its equivalent

Relevant Experience

• Four (4) years relevant NGO work experience in CSOs grants management
• Experience in project management and community health interventions
• Proven abilities in managing CSOs grants
• Proven capacity building and mentoring for grass-root CSOs, pre-funding assessment, contract design, compliance management, data analysis, budget and report review for CSOs

Skills

• Networking and collaboration with GOK, NGOs, Managers, FBOs
• Analytical, writing, and public speaking
• Training and mentoring others
• Monitoring and evaluation
• Budget management
• Excellent numeracy skills
• Good oral and written communication skills

Competencies

• Team player,
• Ability to work under minimum supervision
• Demonstrate high integrity.

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