Purpose of the Role

• The Grants & Program Finance Officer is responsible for donor financial management, grant budgeting, program financial planning, financial analysis, forecasting, and financial reporting.
• The role ensures that donor investments are translated into measurable program results and that program teams have accurate financial information to support implementation.

Key Responsibilities

Grant Financial Management

• Manage donor budgets and expenditure tracking.
• Monitor grant burn rates.
• Prepare donor financial reports.
• Review grant compliance requirements.
• Support donor audits and financial reviews.

Budgeting & Forecasting

• Develop annual budgets.
• Develop grant budgets.
• Prepare quarterly forecasts.
• Support budget revisions and reallocations.

Program Financial Analysis

• Conduct variance analysis.
• Analyze cost per beneficiary.
• Analyze county-level expenditures.
• Track program efficiency indicators.
• Produce financial dashboards.

Proposal Development

• Develop proposal budgets.
• Prepare budget narratives.
• Conduct cost projections.
• Support resource mobilization efforts.

Management Reporting

• Prepare monthly management accounts.
• Develop financial presentations.
• Support Board and donor reporting.
• Produce cash flow forecasts.

Program Support

• Train staff on budget management.
• Support county work planning.
• Support procurement planning.
• Monitor budget utilization.

Key Performance Indicators

• Donor Reporting: 100% donor reports submitted on time.
• Budget Management: Variance maintained within approved thresholds.
• Forecasting: Quarterly forecasts completed accurately.
• Grants Management: 100% compliance with donor budget requirements.
• Program Support: Monthly budget utilization reports submitted.

Qualifications

• CPA-K Required
•  Bachelor’s Degree in Accounting, Finance, Commerce, Economics or Business Administration
•  4–5 years experience in donor-funded grants management
•  Strong budgeting and financial analysis experience
•  Experience developing donor reports and proposal budgets
•  Advanced Excel and financial modelling skills
•  Proficiency in QuickBooks