As Head of Administration at Angama Mara, you will work closely with the General Manager and Heads of Department to ensure that all administrative, logistical, and operational support functions are handled professionally and with care. You will be at the center of coordination across teams keeping records in order, supporting reporting, and helping the lodge operate with ease.

This role reports to the General Manager – Angama Mara

Key Responsibilities:

• Manage all administrative tasks including timekeeping, staff records, lodge filing systems, and leave tracking.
• Coordinate staff logistics including arrivals, departures, off days, and accommodation planning.
• Support lodge reporting, including weekly updates, stock usage reports, and compliance documentation.
• Assist the General Manager with scheduling, planning, communication, and document preparation.
• Maintain accurate procurement records and supplier files in close collaboration with the Stores and Finance teams.
• Manage lodge petty cash, reconciliations, and assist with basic lodge finance admin.
• Work closely with the Nairobi Support Office to align HR, finance, and operational systems.
• Assist with internal lodge communication, meeting preparation, and training logistics.
• Ensure high levels of discretion and professionalism when handling sensitive information.

Key qualities of the successful candidate:

• Extremely organized and detail-oriented, with strong follow-through.
• Calm under pressure, and able to juggle multiple tasks while keeping a sense of order.
• A ‘people person’ behind the scenes. Helpful, discreet, and kind in communication.
• Clear and confident in written and spoken English.
• Comfortable working in a remote, high-performance environment.
• Passionate about creating a joyful and well-supported workplace for others.

Key Qualifications:

• 5+ years’ experience in administration, office coordination, or operations support role.
• Strong computer skills, especially in Microsoft Office (Excel, Word, Outlook).
• Hospitality or lodge experience is a strong advantage.
• Diploma or Degree in Business Administration, Hospitality, or related field preferred.
• Experience in handling HR, logistics, or finance admin will be beneficial.