Job Summary

• The Head of Procurement & Fleet-East Africa will provide SME leadership on East Africa procurement and fleet management within established GardaWorld SOIs, SOPs, Strategies and guidelines. Under the direct supervision of the Director, Procurement & Fleet-Africa and dotted line to MD, East Africa the post holder will lead in executing effective and efficient procurement and fleet management practices across GardaWorld East-Africa maintaining transparency, integrity and compliance with established guidelines and regulations.
• The Head of Procurement and Logistics-East Africa will supervise the Country Procurement and Fleet Managers, undertake performance management reviews for his/her direct reports and draw up development action plans as necessary.

Key Responsibilities

Responsibility 1: Procurement Management

• Lead the strategic planning of procurement activities, ensuring effectively functioning processes to avoid costly delays based on procurement plans;
• Ensure effective lines of communication between the Africa leadership team, Country leadership and the procurement/fleet teams to ensure priority requirements, timely delivery of goods, works and services using the GW Africa procurement procedures and guidelines;
• Coordinate the full compliance of procurement activities with the GW Africa’s SOIs, SOPs, guidelines;
• Implement effective internal control, proper design and functioning of a client-oriented procurement management system for business units and related reporting requirements;
• Monitor effective use of SOPs, control of workflows, continuous business monitoring and improvements in systems and processes;
• Lead and monitor all strategic procurement including tendering processes, evaluation, contracting, contract management, legal considerations, payment conditions, contractors’ performance evaluation and risk assessment; this will include preparation of appropriate procurement documentation leading to the approval of High value Purchase Orders and contracts;
• Review monthly and quarterly procurement status report for all business units and share the reports with Director, Procurement & Fleet-Africa;
• Ensure East-Africa wide needs for due diligence, risk assessment and continuing vendor monitoring are being accomplished;

Responsibility 2: Fleet Management

• Put in place systems, procedures and controls for the maintenance and repair of vehicles, motorcycles and generators, inclusive of monitoring maintenance schedules, fuel consumption, registration and insurance. Also, monitor maintenance and fuel usage costs to ensure cost-efficiency;
• Produce and maintain fleet management SOPs, and monitor their adherence by GW East Africa fleet managers across the Business units;
• Provide fleet management SME advice during the planning for proposed projects as required;
• Make sure fleet management reports and returns are completed correctly and disseminated within the time frames stipulated in GW SOIs;
• Ensure that equipment husbandry and care is being conducted in accordance with GW SOIs;
• Provide vehicle maintenance reports to the Director, Procurement & Fleet-Africa and MD, EA as required;
• Identify new vehicle service providers and vehicle service centres;

Responsibility 3: Staff Management

• Develop the Procurement & Fleet Management Annual Operating Plan (AOP) and monitor its implementation through regular Performance Appraisal processes for the EA Procurement and Fleet Managers
• Provide leadership, guidance, coaching, mentoring and identify training opportunities for personal and professional development to the EA Procurement & Fleet Management Staff.
• Maintain a positive participatory work environment where information is shared, inputs are considered and a healthy team spirit thrives. Initiate and encourage inter-departmental mission wide information sharing and corporation.

Authority

• East Africa procurement and Fleet Managers.

Competencies

• High level of analytical and problem-solving skills.
• Ability to develop and implement solutions independently.

Qualifications & Experience

• Education: Degree in Business, Administration or equivalent and a member of a professional body governing the procurement profession.
• Experience: Minimum 7 Years’ experience in a similar position