Job Purpose

• Under the supervision of the HR/Admin Manager and with day-to-day guidance from the HR/Admin Assistant, the HR/Admin Intern supports routine HR and administrative tasks while gaining practical experience in human resources and office administration.
• The intern provides support in recruitment, filing, documentation and general office coordination activities.

Main Responsibilities

HR Support

• Assist with recruitment, interview processes and staff onboarding coordination.
• Ensure staff personnel files are complete and updated in line with ACTED policies
• Assist in filing and archiving HR documents both physically and electronically.
• Support regular updating of leave trackers and staff databases.
• Assist in preparing of OUT correspondences for review by line manager before dispatching them to the relevant offices, staff.
• Support communication and sharing of HR information with field teams when required.
• Support travel arrangements including flight bookings, airport pick-up coordination, visa processing follow-up and accommodation arrangements.
• Assist in tracking HR and administrative documentation.
• Carry out any other duties as required.

Nature of the Position

• This is a learning and support role intended to provide practical exposure to Human Resources and Administration functions within a humanitarian organization.
• Working hours are generally Monday to Friday in line with office working hours though flexibility may occasionally be required depending on operational needs.
• The intern is expected to maintain professionalism, confidentiality and adherence to ACTED policies at all times.

Skills and Qualifications Required

• Recent graduate or final-year student in Human Resource Management, Business Administration, International Relations, or related field.
• Strong interest in Human Resources and Administration work.
• Good communication and interpersonal skills.
• Good organizational and time management skills.
• Willingness to learn and ability to follow instructions.
• Basic computer skills including Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and professionalism.
• Previous internship or volunteer experience is an added advantage.