Lightup Impact is a movement of over 100 young grassroots leaders across East Africa advocating for equality in health, gender, and opportunities. We foster unity and collaboration to transform the lives of vulnerable communities for a more equitable world.

The Position

We are seeking a skilled and experienced HR & Administration Consultant to join our team on a part-time basis. The primary focus of this role is to support our organization in all HR and administrative functions, with a specific emphasis on recruitment, screening, and onboarding processes.

Main tasks

Recruitment and screening:

• Source, screen, and shortlist candidates using appropriate methods.
• Coordinate and schedule interviews with hiring managers and relevant stakeholders.
• Conduct initial interviews and assessments to evaluate candidate suitability.
• Maintain accurate and up-to-date records of candidate information and recruitment activities.

Setting up recruiting and screening systems:

• Design and implement an effective recruiting and screening system tailored to the needs of the organization.
• Develop standardized processes and procedures for recruiting, screening, and evaluating candidates.
• Establish guidelines and metrics to measure the effectiveness of the recruitment process.

Onboarding and HR policy training:

• Facilitate the onboarding process for successful candidates, including preparing offer letters, contracts, and other relevant documentation.
• Conduct orientation sessions to familiarize new employees with organizational policies, procedures, and culture.
• Develop and deliver training sessions on HR policies, procedures, and best practices to employees and managers.

HR administration:

• Provide general administrative support to the organization, including maintaining employee records and updating databases.
• Assist in the review and implementation of HR policies, procedures, and guidelines.
• Handle HR-related inquiries from employees and provide appropriate support and guidance.
• Set up and maintain a Human Resources Information System (HRIS).

Your profile

Essential:

• Bachelor’s or Master’s degree in Human Resources Management, Business Administration, Psychology, Sociology or related fields.
• Proven experience of at least 2-3 years working in HR and administration roles, preferably in the nonprofit sector or similar.
• Strong knowledge of recruitment and selection processes, including sourcing, screening, and interviewing techniques.
• Excellent communication and interpersonal skills, with the ability to build rapport and collaborate effectively with diverse stakeholders.
• Solid organizational and time-management abilities, with strong attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Highly desirable:

• Experience in designing and implementing HR policies, procedures, and systems.
• Experience in working with a remote team and with digital program management software (e.g., Asana).
• Skilled in using HRIS and other relevant software applications