Job Brief

Tribus TSG Ltd, a subsidiary of Centum Investments wishes to recruit a Human Resources Assistant. The role holder will be stationed at the Tribus Offices in Two Rivers Mall, Nairobi.

Responsibilities

The jobholder will be responsible for supporting effective implementation of various HR initiatives and activities such as recruitment, selection, on-boarding, training, performance management, reporting and administration in order to create a conducive work environment for the achievement of the organization’s goals with a key focus on the uniformed staff.

Staffing:

• Working with the HR Manager, this includes preparing job adverts, shortlisting, interviewing, selecting candidates and further preparation of contract for both permanent and term contract employees.
• Coordinating recruitment to ensure the different sites have sufficient labour and skilled officers.
• Responsible for employee on-boarding in liaison with the hiring department

Industrial relations and compliance

• Provide consistent policy based advise to line management and workers
• Dealing with employee grievances and implementing the disciplinary procedures as per the Tribus HR policies in liaison with the HR Manager
• Investigation of staff cases and or claims
• Coordinate disciplinary procedures
• Ensuring that all staff are fully aware of the TSG HR policies and procedures
• Ensuring that TSG HR practices are compliant with all relevant legislation as well as certification requirements.
• Implementing the TSG HR policies and procedures

Performance management:

• Support in the whole process of performance management, including helping employees update their performance goals in the HRIS, tracking and reporting completion of quarterly performance appraisals and coaching both employees and Line managers on the performance management process.

Learning and development

• Conducting refresher training for existing staff in areas covered in the HR Manual, Standard Operating procedures etc
• Coordinating training and other capacity strengthening activities like exposure visits, coaching, team building etc
• Coordinating of training activities in conjunction with Group Head of Talent

HR Administration:

• Ensuring complete employee records (attendance, leave schedules, contracts) are maintained according to policy and legal requirements.
• In liaison with the HR Manager assist in the processing of warning letters, short term contracts, certificate of service and other internal correspondences
• Managing end to end process of uniformed staff separation ie clearance, terminal due Etc
• Issuing, monitoring and renewal / issuing new contracts for uniformed staff.
• Assist in processing any HR related claims such as WIBA
• Reporting and updating of Health and safety incidences and forwarding filled forms to DOSH

Attendance & Payroll 

• Monitoring overtime on a daily and weekly basis for uniformed staff and advising the line managers.
• Ensure all statutory deductions and payments are made on time and accurately.
• Assisting in compiling payroll and all other staff payments
• Time and attendance and payroll compilation (employees attendance management, payroll attendance inputs and any other payroll inputs) for all uniformed staff.

Reporting

• Daily, Weekly and monthly HR Reports eg Head count, accidents, disciplinary cases, turn over

Requirements

Required Minimum Qualifications:

• Bachelor’s degree in HR management OR Social Sciences.
• Member of Institute of HR Management
• Minimum two (2) years’ HR experience in the security industry.

Required competencies:

• Good knowledge of the labor laws
• Good interpersonal and communication skills
• Strong sense of urgency
• High sense of initiative
• Team player
• Good cognitive skills
• Confidentiality
• Resilience
• Integrity