Key responsibilities:

Support recruitment and selection of vacant positions.              

• In consultation with the HRBP, identify cost effective recruitment sources to attract top talent.
• Prepare adverts for approvals and posting in the relevant job boards (Taleo, LinkedIn, print media, website, etc.).
• Prepare and support the interview process.
• Assist in developing employment contracts for new joiners.

Employee Onboarding & Experience

• Ensure that all new staff have received an induction as per laid out programme
• Conduct background checks in line with the laid down processes and obtain employment clearance from all relevant regulatory bodies.
• Ensure all staff are issued with correct Job Descriptions, which are fully signed off.

Employee relations      

• Facilitate timely staff confirmations.
• Liaise with employees and line managers as required and in a timely manner, dealing with day-to-day enquiries and problem solving where possible.
• Assist in the management of employee grievances, disputes, and disciplinary cases, ensuring equitable and fair treatment. (organizing and documenting the disciplinary hearing process)

Benefits Administration             

• Facilitate timely issuance of benefits and any required support.
• Facilitate timely leave management and leave reports.
• Assist in the administration of the pension scheme for employees.
• Payroll and Benefits Administration:
• Assist in the documentation required for input for release of payroll.
• Manage employee separation including final settlement of retiring employees.
• Ensure timely processing of personal loans.

Performance Management       

• Assist with performance evaluation mapping.

Human Resource Development             

• Liaise with the L & D team in organizing both internal and external training.

Record Keeping              

• Creating, updating, maintaining and safe keeping of all staff records and files on a continuous basis.

Quality & Compliance 

• Assist and participate in audit of files to ensure completion as per JCIA standards.
• Ensure completion of Quality Variance Reports/Dashboard as per laid down timelines.
• Ensure all staff who need licenses have valid licenses on file.

Reporting          

• Assist in preparing relevant monthly data for various reports (e.g. leave reports, medical usage, etc.) as may be requested.

Qualifications, Experience and Skills required:

• Bachelor’s degree in HR/ Business Administration or equivalent with an advanced Diploma in HR
• CHRP Certification will be an added advantage
• IHRM membership is required
• 2 years of relevant work experience
• Proven track record of providing People/HR administrative support to a large, multi-site, multi-disciplined organization.
• Experience of assisting with HR Processes.
• Proficient in the use of IT, and good working knowledge of Microsoft Applications such as Word, Excel & Outlook.
• Problem solving and managing tight deadlines
• Prioritization of own workload in a busy office environment.
• Accurate and timely data entry onto people systems – ensuring the ongoing integrity of data.
• Maintenance of up-to-date filing system – Inc. electronic files.