Main Responsibilities:

• Provide general administrative support to the HR office
• Support the HR Operations Team in the recruitment process: advertising, downloading applications, shortlisting, compiling recruitment documents and supporting logistics for interviews
• Assist in sending reference check to referees, following through on receipt of completed references
• Assist in preparing draft offer letters, contract letters, employment confirmation letters and contract renewal letters.
• Assist in new employee onboarding scheduling
• Assist in the preparation of consultancy contracts.
• Draft standard letters: NHIF, NSSF, Bank Introduction, acknowledgement of resignations
• Support the HR Services Team in managing staff medical and insurance schemes by updating staff master lists, managing invoices by raising requisitions and tracking for payments.
• Assist in updating confidential personnel files – both in electronic files and physical files

Requirements

Technical Competencies

• Higher Diploma or University Degree in Human Resource Management or related field
• 1 year experience in a busy office providing HR administrative support
• Good knowledge of country labor laws
• Experience in Human Resource Management Information System
• Ability to demonstrate strong planning, tracking, administrative, written and oral skills
• Good IT skills and fluency in both written and spoken English are required for this role
• Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect to diversity