Scope of Work:

The HR & Procurement Officer will report to the HR & Admin Specialist and Procurement Specialist.

Human Resources:

Employee Records Management:

• Maintain and update employee records, including personal and employment information.
• Ensure compliance with record-keeping requirements and data confidentiality.

Benefits Administration:

• Supporting the implementation of HR initiatives and systems.
• Assist with benefits enrollment, changes, and inquiries.
• Collaborate with HR team to address employee benefit-related concerns.

General HR Support:

• Respond to employee inquiries and direct them to the appropriate HR team members.
• Support onboarding of new hires.

Procurement:

Purchase Order Processing:

• Assist in creating and processing purchase orders.
• Coordinate with suppliers to ensure timely delivery of goods and services.

Vendor Management:

• Maintain vendor information, including contact details and contracts.
• Assist in evaluating vendor performance and compliance.

Inventory Management:

• Assist in tracking and recording office inventory.
• Coordinate with relevant departments to replenish stock as needed.

Expense Tracking:

• Monitor and record procurement-related expenses.
• Assist in reconciling invoices and resolving discrepancies.

Documentation and Compliance:

• Filling of all procurement documents

Other Responsibilities:

• Support the development of project budgets and provide input on HR and procurement related costs.
• Participate in project team meetings and provide updates on HR and procurement activities.
• Support other administrative functions, as needed.

Qualifications and requirements:

• Bachelor’s degree, Business Management, Business Administration, Economics, or any related field.
• Three or more years ‘experience in Human Resource and Procurement.
• Strong knowledge in Non-governmental, Not-for-profit organizational operations.
• Proficiency in all Microsoft Office applications.
• Excellent communication skills, both verbal and written.
• Excellent problem-solving skills.
• Exceptional interpersonal relations skills.