Ref No. CAK/01.10/2023

Responsibilities

•  Providing administrative support in the implementation of policies and procedures e.g. issuance and updating of staff name tags and medical cards;
•  Participating in staff recruitment by reviewing and preparing the list of applicants;
•  Providing administrative support in organizing for internal training programs;
•  Collating Performance Management forms from the Authority’s system;
•  Collating raining requests and preparing HRAC Agendas
•  Conducting pre-induction for new staff/interns/YPs and ensuring the requisite documents are populated correctly;
•  Updating staff records;
•  Drafting staff introduction letters for the staff mortgage and car loan schemes
•  Preparing quarterly reports for the statutory agencies in liaison with the respective committees;
•  Processing pay change advices in the payroll;
•  Handling staff welfare issues including facilitating efficient utilization of the Authority Group Insurance Policies (Medical, GPA/WIBA and Group Life),
•  Providing administrative support to the Authority’s staff welfare association handling staff general correspondence;
•  Receiving and processing of payment documents in respect of administrative and outsourced services;
•  Processing staff transportation requests
•  Implementing risk management and business continuity initiatives in the department
•  Implement Quality Management Systems (QMS) and Information Management System (ISMS) initiatives in the department
•  Handling all official travel arrangements of members of staff; and
•  Receiving and handling staff request for transport services.

Job Specifications

•  Bachelor’s degree in any of the following disciplines: – Human Resource Management, Human Resource Development, Business Administration, Public Administration, or equivalent qualifications from a recognized institution;
•  Member of the Institute of Human Resource Management;
•  Proficiency in computer applications;
•  Good Communication skills;
•  Interpersonal skills;
•  Analytical skills; and
•  Fulfilled the requirements of Chapter Six of the Constitution