KEY RESPONSIBILITIES

• Support all internal and external HR related inquiries or requests while following relevant approval matrix
• Maintain hard copy and electronic records of employees.
• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts issuing offer letters, employment contracts and job description.
• Assist the completion of compensation and benefit documentation.
• Assist with performance management procedures while following the relevant approval matrix.
• Assist the HR manager to schedule meetings, interviews, HR events and maintain agendas.
• Assist the HR manager to coordinate training sessions and seminars.
• Perform orientations and update records of new staff.
• Produce and submit reports on general HR activity.
• Ensuring legal and statutory compliances are done on behalf of the HR manager.
• Process payroll inputs, report and resolve any payroll errors.
• Complete termination paperwork and exit interviews following relevant approval matrix.
• Keep up to date with the latest HR trends and best practice.
• Assist the HR manager in Employee recruitment of junior’s positions– liaising with agencies, shortlisting, scheduling interviews.
• Assisting in preparing and reviewing HR and related policies.
• Ensuring new staff data has been documented statutory documents have, all recommendation letters are verified etc.
• Scheduling for duty rotation.
• Updating staff data both in the files and computer
• Managing time and attendance of the staff to 100% accuracy.
• Managing staff leave by ensuring all leaves are accompanied by required documentation and handover are done.
• Assist in managing staff discipline and conflicts.
• Assist in arranging and following up on staff training as well applying for NITA reimbursements where applicable.
• Ensuring employees welfare and update any records on the same.
• Promoting health and safety of employees; updating workplace health and safety register.
• Provide support to the administrator and assume responsibilities as needed during their absence.
• Assist with administrative duties, such as issuing stationery, issuing staff PPE’s and provide support by relieving administrative staff when necessary.
• Any other relevant duties that may be assigned from time to time.

SKILLS & QUALIFICATIONS

• Bachelor’s degree in Human Resource Management.
• IHRM membership.
• At least 2 years of experience as a HR Assistant.
• Exposure to Labor Law and employment regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.