Role Purpose

• The Human Resource assistant will work in conjunction with the Human Resource Business Partner (HRBP) to ensure that the people function is running seamless.
• The successful candidate will be responsible for supporting the overall HR administration, providing substantive administrative support, managing priorities and process workflows.

Key Responsibilities and Accountabilities

• Recruitment and Selection Support: Assist in coordinating recruitment activities including drafting and posting job advertisements, screening applications, scheduling interviews, and communicating with candidates. Ensure timely follow-up and documentation throughout the recruitment process.
• Employee Onboarding and Induction: Facilitate the onboarding process for new hires by preparing relevant documentation, conducting orientation sessions, and ensuring compliance with company policies. Provide new employees with necessary resources and support for smooth integration into the organization.
• Employee Records Management: Maintain accurate and confidential employee records both in physical and electronic formats. Update HR databases regularly to reflect changes such as promotions, transfers, leaves, and terminations.
• Payroll Administration Support: Providing accurate data related to payroll inputs. Ensure all employee information required for payroll processing is complete and accurate.
• Training and Development Coordination: Work closely with the line managers to develop, execute a training calendar. Track employee participation and maintain training records to support continuous learning and professional growth within the company.
• Employee Relations: Serve as a point of contact for routine employee inquiries related to HR policies, and procedures. Support in timely closure of arising grievances and disciplinary cases as guided by applicable company policies.
• Performance Management Support: Support the implementation of performance appraisal processes by coordinating schedules, collating evaluation forms and maintaining records of employee performance reviews.
• Compliance and Policy Implementation: Ensure HR operations comply with labor laws, statutory requirements, and company policies. Assist in updating and communicating HR policies and procedures as needed.
• HR Reporting: Prepare and submit regular reports on HR metrics such as headcount, turnover, leave balances, and training activities to support management decision-making.
• Employee Engagement: Assist in planning and executing employee engagement initiatives. Generate monthly HR content for the Newsletter and Policies refreshers
• Exit Management: Support the offboarding process by coordinating exit interviews, processing resignation documentation, and ensuring proper handover of duties. Maintain records related to employee exits and feedback.
• General Administrative Support: Provide day-to-day administrative assistance to the HR department, including filing, correspondence, and scheduling meetings.

 PROFESSIONAL QUALIFICATION AND EXPERIENCE

• Education: Degree in Human Resources or Related field
• Experience: At least 2 years’ experience in a Human Resource Management
• Sound understanding of human resource management principles, employment laws, and best practices.
• Excellent organizational skills with strong attention to detail and ability to multitask.
• Proven ability to handle confidential information with integrity and professionalism.
• Proficient in the use of Microsoft Office applications such as Word, Excel, and PowerPoint.
• Strong interpersonal and communication skills, both written and verbal.