The consultant will be responsible for the following:

Organizational Evaluation, Working Culture & Talent Gap Analysis:

• Evaluate the current organization structure, roles, and staffing levels against the strategic goals of CCAK.
• Identify capability gaps and provide recommendations for development or hiring plans to address these gaps.
• Assess and recommend changes to job descriptions, reporting lines, and organizational structure.
• Assess the working culture within CCAK, with reference to the core values listed in the Strategic Plan. Where misalignment has been identified, interventions to course correct should be proposed.
• Assess the internal and external communication hierarchy and develop a communication and brand guide.
• Review of all CCAK 2019 corporate governance manuals/policies existing manual, identify policy gaps and make recommendations to the board’.

Goal and Target Setting:

• Collaborate with the CCAK Board Chair, Pillar Chairs, and NC to facilitate goal and target setting for each Secretariat team member in alignment with the organization’s strategy.
• Ensure goals are specific, measurable, achievable, relevant, and time-bound (SMART).

Bi-monthly Performance Evaluation & Coaching:

• Evaluate individual performance against set goals and provide structured feedback to each team member.
• Conduct coaching sessions to support skill development and alignment with organizational values and culture.
• Develop a monthly performance report to share with respective leadership based on reporting lines.

Quarterly Leadership Engagement:

• Engage with the Board Chair, Pillar Chairs, and NC through quarterly in-person meetings to discuss the current state of the organization and potential areas of concern.
• Propose proactive actions to address any identified issues related to structure, capability, or staffing gaps.

Bi-monthly Secretariat Engagement:

• Engage with the CCAK Secretariat through bi-monthly in-person meetings to discuss the current policies/manuals for deeper understanding and identify potential areas of concern.
• Propose proactive actions to address any identified issues related to policies and operational processes and stakeholder engagement.
• Teambuilding
• Propose and implement a series of interventions designed to improve team dynamics and increase collegiality amongst members of the CCAK Secretariat.
• These could include, but are not limited to:
• Dedicated teambuilding events
• Regular social events

Expected Outputs

The consultant will be expected to deliver the following outputs:

• Organizational Evaluation Report
• A detailed report identifying organizational and staffing gaps along with a development and/or hiring plan to address these gaps.
• Bi-monthly Performance Reports
• Bi-monthly performance evaluation reports for all Secretariat team members against assigned goals and targets.
• Quarterly Leadership Reports
• Summaries of quarterly meetings with the Board Chair, Pillar Chairs, and NC, including proposed proactive corrective actions.
• Goal and Target Setting Plan
• A plan outlining the goals and targets set for each Secretariat team member in alignment with CCAK’s strategic objectives.
• Communication Guidelines
• Conduct sensitization sessions for CCAK Secretariat principles of corporate communication in line with the different communication levels relevant within and outside CCAK.
• CCAK Policies
• Review, update and summarise CCAK’s existing policies into a more digestible form.
• Updated Staff Contracts
• Realign staff contracts to CCAK’s existing policies to ensure compliance adherence to:
• Code of conduct and ethics
• Performance and management framework
• CCAK operations manual
• Corporate values as per strategic plan
• Sustainability Plan
• A comprehensive report at the end of the 6-month period highlighting the successes and remaining challenges. The plan should clearly state what actions need to be taken to ensure that the progress made during this 6-month period can be maintained, as well as what else needs to be done to address the remaining issues.

Timeframe

• The contract will be for a period of six (6) months, with a one-month notice period to terminate the contract without penalties should the delivery and performance of the consultant not meet the expectations of the CCAK Board.
• Application and Qualifications of the Service Provider
• To be eligible to respond to this offer, the service provider must demonstrate extensive experience in HR consulting, organizational development, and performance management.
• The consultant should have a strong understanding of HR best practices, performance evaluation methods, and organizational planning.

Criteria for Evaluation

• The consultant must meet the following criteria:

Educational Qualifications:

• A relevant degree in Human Resources, Organizational Psychology, Business Management, or a related field,
• Must be a Certified Human Resource Professional (CHRP-K)
• Master’s degree will be an added advantage.

Professional Experience:

• Proven track record in conducting organizational assessments, talent evaluations, and development plans.
• Experience in facilitating performance management, coaching, and leadership development.