Role Overview:

The HR Intern is responsible for organizing and maintaining employee files, contracts, and records for easy access and reference. They will support the People team with filing and document management, ensuring accuracy and confidentiality in HR records.

Key Responsibilities:

Employee File Management:  

• Create and maintain both physical and digital employee files for new and existing staff.
• Ensure all required documents are included in each file using a standardized checklist.

 Document Management:  

• Verify that all employee files contain the necessary documentation
• Follow up with employees or relevant departments to obtain missing documents.

Employee Master Tracker Maintenance:  

• Clean and update the employee master tracker to ensure the accuracy and completeness of records.
• Input new employee information and update existing records as needed.

General HR Support:  

• Assist the HR team with ad-hoc administrative tasks as required.
• Maintain confidentiality and security of all employee records.

Qualifications and Skills:

• Education: Diploma/Degree in Human Resource Management, Business Administration, or a related field.
• Strong organizational and administrative skills, with a keen eye for detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic HRIS systems is an added advantage.
• A proactive learner with a passion for HR and people management.
• Ability to work in a fast-paced environment and manage multiple tasks efficiently.